Accounts Payable

Update

January 18, 2013

Correction to previous Accounts Payable update Regarding receiving notifications

OP 72.09 States That All Receiving Information For TechBuy Purchase Orders Must Be Submitted Through TechBuy

Purchase Orders for eInvoice Vendors Without Receiving
An automated email will be sent to the requistioner listed on the Purchase Order 7 days after an invoice has been electronically received in TechBuy. A second reminder will follow 5 days after the first email.

Thereafter, an email will be sent daily.

Do not wait for TechBuy to request receiving information.
If the item(s) and/or service(s) have been received, a receipt should be created in TechBuy.

2 types of receipts
Cost receipt is for Services
Quantity receipt is for Items/Goods

For those already entering receiving information in TechBuy there is no change.

The Receiving Training Tutorial can be viewed by clicking on the following link: http://www.fiscal.ttuhsc.edu/captivate_training/TechBuyReceiving/TechBuyReceiving.htm Also found under the Accounts Payable website

 

Update

December 20, 2012

OP 72.09 states that all receiving information for TechBuy purchase orders must be submitted through TechBuy

Effective Monday, January 7th, a three-way match process will be live in TechBuy for all "eInvoice" vendors. (See list below)

This means invoices will not process unless receiving receipts are created in TB.

The automatic three-way match process will start with eInvoices over $5,000. Going forward, in approximately three months, the dollar limit will be lowered to $500.

The system will process automatic reminders to the requisitioner listed on the Purchase Order and will be followed by a reminder every two days.

For those already entering receiving information in TechBuy upon receiving the items/services, there will be no change.

eInvoice Vendors

Airgas (Cuevas)	PDME (Fastenal)
Agilent Technologies	PerkinElmer
Apple	Promega
B and H	Qiagen
Best Buy	Roche Diagnostics
Bio Rad	Santa Cruz
Chemglass	Sigma Aldrich
Complete Book	SHI Government
CDW (Compsol)	(Summus) Cardinal
Fisher Scientific	(Summus) Dell
Grainger (Burgoon)	(Summus) Staples
Intergrated DNA Technologies	(Summus) VWR
Life Technologies

Quick Tips:

Please do not wait for TechBuy to request receiving information.
If the item(s) and/or service(s) have been received, a receipt should be created in TechBuy.

2 types of receipts:
Cost receipt is for Services
Quantity receipt is for Items/Goods

An eInvoice on your ledgers is recognized by the invoice number that begins with “V9” i.e., “V9xxxxx”. These invoices can be found in TechBuy under the “invoice” tab for a specific PO.

The Receiving Training Tutorial can be viewed by clicking on the following link: http://www.fiscal.ttuhsc.edu/captivate_training/TechBuyReceiving/TechBuyReceiving.htm
Also found under the Accounts Payable website

If you would like additional training, please contact Accounts Payable
by email or call 806 743 7851.