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Accounts Payable

Announcement

Statement of Justification

Accounts Payable requires that all invoices submitted for payment after the Prompt Pay Due Date have a "Statement of Justification" attached. The form will be sent via e-mail to the contact person listed on the purchase order and the account manager. The form must be filled out and sent back to Accounts Payable by 4 pm on the day the request was made. Some justified reasons are:

  1. Invoice never received
  2. Federal contract or terms prohibit a timely payment and federal funds are used
  3. Mailing instructions on PO not followed
  4. Goods/Services received prior to Contract execution date
  5. Disputed payment

Further details of the procedure can be found at www.fiscal.ttuhsc.edu/busserv/ap/collateral/prompt_paymnt_procs.doc .