Purchasing Card

October 5, 2018

Purchasing Card Training Module

Citibank Expense Report

Transactions from 9/4/18 through 10/3/18

Friday, October 5th
The October expense report is available to print Today, October 5th.

Tuesday, October 16th
FOAP reallocations and descriptions to be updated in Citi must be processed by noon on October 16th.

Wednesday, October 31st
The expense report with all supporting documentation is due for review by October 31st.

*Please review the Checklist to ensure all required documentation is sent.

Click Here for Checklist

Mail to:
PCard Reviews
Payment Services LBK STOP 6283

  • Amazon purchases must be purchased through the official TTUHSC Amazon Business account. Contact pcard@ttuhsc.edu for more information.
  • If you had a blanket deviation for FY 18, and do not have a blanket deviation for FY 19 in place yet, please submit your request ASAP: purchasing at ttuhsc.edu

We welcome your feedback!

Please email your questions or suggestions to: pcard@ttuhsc.edu

August 13, 2018

PCard Year End Deadlines FY 2018

September Cycle 08/04 - 09/03/2018

  • Transactions are now available for reallocation throughout the month of August.
  • The last day to use the pcard for FY 18 is FRIDAY, AUGUST 24TH
  • Purchasing resumes on TUESDAY, SEPTEMBER 4TH FOR FY 19
          24 Fri 25 Sat
         

Last day to Purchase for FY 18 to ensure posting on or before 09/01

Do not use the Pcard

26 Sun 27 Mon 28 Tues 29 Wed 30 Thurs 31 Fri 1 Sat

Do not use the Pcard

Do not use the Pcard

Do not use the Pcard

Do not use the Pcard

Do not use the Pcard

Do not use the Pcard

Do not use the Pcard

2 Sun 3 Mon 4 Tues 5 Wed 6 Thurs 7 Fri  

Do not use the Pcard

Labor Day

Last day for the Sept billing cycle Transactions 8/4 - 09/03/2018

Purchasing for FY 19 begins!

   

Last day for FY 18 Allocations Due by Noon

 

We welcome your feedback!

Please email your questions or suggestions to: pcard@ttuhsc.edu

 

August 6, 2018

CitiBank Expense Report

Transactions from 07/04/2018 through 08/03/2018

Monday, August 6th
The Expense Report is available to print Today, August 6th.

Wednesday, August 15th
FOAP reallocations and descriptions
to be updated in Citi must be processed by noon on August 15th.

Friday, August 31st
The Expense Report with all supporting documentation is due for review by August 31st.

*Please review the Checklist to ensure all required documentation is sent.

Click Here for Checklist

Mail to:
PCard Reviews
Payment Services LBK STOP 6283

September Cycle 08/04 - 09/03/2018 Year End Deadline

  • All transactions during this cycle will be available for allocation purposes throughout the month of August.
  • The last day to use the pcard for FY 18 is FRIDAY, AUGUST 24TH
  • Purchasing resumes on TUESDAY, SEPTEMBER 4TH FOR FY 19

We welcome your feedback!

Please email your questions or suggestions to: pcard@ttuhsc.edu

P-Card Update

September 18, 2017

Citibank Expense Report

Click here for the PCard Expense Report - CitiBank System Update

P-Card Announcement

July 31, 2017

PCard and Travel Training Session

The PCard and Travel departments conducted a training session on July 20, 2017.  Please see below for links to the recorded video, PowerPoint and handouts that were available at the training. 

If you have additional questions please contact PCard PCard@ttuhsc.edu or Travel Travel@ttuhsc.edu

PCard and Travel Video
PCard and Travel PowerPoint
PCard Handout
Travel CheckList

P-Card Update

October 14, 2016

Prohibited Purchases

  • Awards and Prizes (see OP 72.03)
  • Chemicals and Other Potentially Hazardous Materials
  • Consulting, Medical Services, Personal or Professional Services
  • Controlled Assets
  • Donations, Contributions and Sponsorships
  • E Bay Purchases
  • Individual Amazon Prime Accounts
  • Lease or Rental of Space
  • Medical Licenses for States Other Than the State of Texas
  • Notary Applications
  • Payments to Patient/Study Participants
  • Supplies (require use of Institutional Supply Contract)
  • Temporary Personnel
  • Travel Related Purchases
  • Uniforms (includes lab coats)
  • Blocked Vendors
  • In-State Sales Tax, including Tax on Carry-Out or Delivered Meals

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Additional Guidance

  • Prohibited Purchases on State and Federal Funds: Alcohol, Flowers, Food and Entertainment, Membership Dues, Promotional Items
  • Purchases for Food and Entertainment Must be Documented Using Food and Entertainment Substantiation Form and Pre-Approval Form
  • Alcoholic Beverages May Only be Served on Campus at Appropriate Events with Prior Written Approval of President or Designee
  • PayPal Services
  • Purchases of all software and software licenses must be approved by IT. Request for approval can be made through Purchasing@ttuhsc.edu or PCard@ttuhsc.edu and evidence of approval must be submitted with the expense documentation.
  • Purchases Not Available From a Contracted Vendor Must Have Approval from Purchasing
  • Ship To Location Other Than TTUHSC Address Requires Approval from Purchasing
  • Organization Must be on the Professional Membership List for Payment of Membership Dues
  • Gifts for Length of Service Including Retirement (< $400) and Non-Cash Gifts for Donors or Participants of Official Functions - must include OP 72.03 Attachment B

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Permitted Purchases

  • Permitted Purchases of $5,000 or Less Must be Made Using PCard Subject to Vendor Accepting Credit Cards
  • Malpractice Insurance
  • Flowers for Official TTUHSC Functions or for Employees and Immediate Family Members in Cases of Illness or Death
  • Food and Entertainment
  • Hand Held Computer Devices Less Than $500
  • Books (if not available through an institutional contract in TechBuy)
  • Equipment (if not available through an institutional contract in TechBuy)
  • Advertising in Out-of-State Newspapers and Online for Staff Recruitment
  • Accreditation, Certification and Examination Fees
  • Magazine/Journal Subscriptions
  • Membership Dues
  • Professional License Fees
  • Registration Fees

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