Current Citibank Expense Report
Transactions from 11/3/18 through 12/3/18
Wednesday, December 5thThe December expense report is available to print
Today, December 5th.
Friday, December 14th
FOAP reallocations and descriptions to be updated in Citi must be processed by noon on December 14th.
Friday, December 28th
The expense report with all supporting documentation is due for review by December 28th.
*Please review the Checklist to ensure all required documentation is sent.
Click Here for Checklist
Payment Services LBK STOP 6283 Notice
Citi has recently changed the Cycle default setting when running the expense report!!
Reports >Run > CONTINUE STEPS 1-5 AS USUAL
STEP 6 - FREQUENCY > SELECT REPORTING CYCLE >SELECT THE CORRECT CYCLE FROM THE DROP DOWN LIST
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firstname.lastname@example.org P-Card Guidelines
Awards and Prizes (see
OP 72.03) Chemicals and Other Potentially Hazardous Materials
Consulting, Medical Services, Personal or Professional Services
Controlled Assets Donations, Contributions and Sponsorships
E Bay Purchases
Individual Amazon Prime Accounts
Lease or Rental of Space
Medical Licenses for States Other Than the State of Texas
Payments to Patient/Study Participants
Supplies (require use of Institutional Supply Contract)
Travel Related Purchases
Uniforms (includes lab coats)
In-State Sales Tax, including Tax on Carry-Out or Delivered Meals
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Prohibited Purchases on State and Federal Funds: Alcohol, Flowers, Food and Entertainment, Membership Dues, Promotional Items
Purchases for Food and Entertainment Must be Documented Using
Food and Entertainment Substantiation Form and Pre-Approval Form Alcoholic Beverages May Only be Served on Campus at Appropriate Events with Prior Written Approval of President or Designee
all software and software licenses must be approved by IT. Request for approval can be made through Purchasing@ttuhsc.edu or PCard@ttuhsc.edu and evidence of approval must be submitted with the expense documentation. Ship To Location Other Than TTUHSC Address Requires Approval from Purchasing
Organization Must be on the
Professional Membership List for Payment of Membership Dues Gifts for Length of Service Including Retirement (< $400) and Non-Cash Gifts for Donors or Participants of Official Functions - must include
OP 72.03 Attachment B
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Permitted Purchases of $5,000 or Less Must be Made Using PCard Subject to Vendor Accepting Credit Cards
Flowers for Official TTUHSC Functions or for Employees and Immediate Family Members in Cases of Illness or Death
Food and Entertainment
Hand Held Computer Devices Less Than $500
Books (if not available through an institutional contract in TechBuy)
Equipment (if not available through an institutional contract in TechBuy)
Advertising in Out-of-State Newspapers and Online for Staff Recruitment
Accreditation, Certification and Examination Fees
Professional License Fees
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