Current Citibank Expense Report
Transactions from 6/4/2019 through 7/3/2019
Tuesday, July 9thThe May expense report is available to print
Today, July 9th.
Wednesday, July 17th
The deadline for FOAP reallocations and transaction descriptions in Citi is July 17th at noon.
Wednesday, July 31st
The expense report with all supporting documentation is due for review by July 31st.
If reports are not received by the last business day of the month, and/or required documentation is missing, the Pcard will be suspended.
*Please review the Checklist to ensure all required documentation is sent.
Click Here for Checklist
Payment Services LBK STOP 6283
Reminder: Reallocations must be completed by the deadline! Any changes that need to be made after 12:00 PM on July 17th will require a Cost Transfer.
We welcome your feedback!
Please email your questions or suggestions to:
email@example.com *Updated* Guidelines for Deviation
In an effort to simplify the devation request process
Procurement is raising the deviation limit on book purchases
$50 - $100.
New Guidance as of February 1, 2019
Procurement Services will no longer require deviations
for permitted PCard purchases of $100 or less with the
Consumable Office Supplies
Deviations will not be required for book purchases less
Any exception must have prior written approval from
Purchasing and filed with all other documentation regarding
the purchasing card transaction.
Standard PCard policy still applies in regards to
permitted and prohibited purchases, refer to OP72.15.
Remember the following items still require deviation
approvals at any dollar amount:
Consumable Office Supplies P-Card Guidelines
Awards and Prizes (see
OP 72.03) Chemicals and Other Potentially Hazardous Materials
Consulting, Medical Services, Personal or Professional Services
Controlled Assets Donations, Contributions and Sponsorships
E Bay Purchases
Individual Amazon Prime Accounts
Lease or Rental of Space
Medical Licenses for States Other Than the State of Texas
Payments to Patient/Study Participants
Supplies (require use of Institutional Supply Contract)
Travel Related Purchases
Uniforms (includes lab coats)
In-State Sales Tax, including Tax on Carry-Out or Delivered Meals
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Prohibited Purchases on State and Federal Funds: Alcohol, Flowers, Food and Entertainment, Membership Dues, Promotional Items
Purchases for Food and Entertainment Must be Documented Using
Food and Entertainment Substantiation Form and Pre-Approval Form Alcoholic Beverages May Only be Served on Campus at Appropriate Events with Prior Written Approval of President or Designee
All IT Purchases including Software and Software Licenses must be approved by IT. Requests for approval can be made through
Purchasing@ttuhsc.edu and evidence of approval must be submitted with the expense documentation Ship To Location Other Than TTUHSC Address Requires Approval from Purchasing
Organization Must be on the
Professional Membership List for Payment of Membership Dues Gifts for Length of Service Including Retirement (< $400) and Non-Cash Gifts for Donors or Participants of Official Functions - must include
OP 72.03 Attachment B
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Permitted Purchases of $5,000 or Less Must be Made Using PCard Subject to Vendor Accepting Credit Cards
Flowers for Official TTUHSC Functions or for Employees and Immediate Family Members in Cases of Illness or Death
Food and Entertainment
Books (if not available through an institutional contract in TechBuy)
Equipment (if not available through an institutional contract in TechBuy)
Advertising in Out-of-State Newspapers and Online for Staff Recruitment
Accreditation, Certification and Examination Fees
Professional License Fees
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