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Purchasing Card

Purchasing Card Training Module

P-Card Update

September 9, 2016

We are completing a full review on pcard expense reports for FY 16 and have a few reminders that might be helpful in order to stay in compliance with TTUHSC Purchasing guidelines, policies and procedures.

Please remember - Pcard is only one method of payment that TTUHSC offers. All purchasing policies also apply to Pcard.

HSC OP 72.03 http://www.ttuhsc.edu/hsc/op/op72/op7203.pdf
HSC OP 72.15 http://www.ttuhsc.edu/hsc/op/op72/op7215.pdf
HSC OP 72.16 http://www.ttuhsc.edu/hsc/op/op72/op7216.pdf

**ALL OFFICE, MEDICAL AND PHARMACEUTICAL SUPPLIES REQUIRE THE USE OF INSTITUTIONAL SUPPLY CONTRACTS UNLESS A DEVIATION APPROVAL HAS BEEN OBTAINED FROM PURCHASING.**

This includes, but not limited to, purchases made at Office Depot/Office Max, Amazon, etc. If there is an office or medical supply that is not available on an institutional contract, or if a onetime need/emergency is identified necessitating the purchase of an item elsewhere, send a deviation request to purchasing@ttuhsc.edu. If approved, the purchase can be made using the p-card.

Books - Complete Books is a contracted vendor in TechBuy that will price match. This contract should be utilized before purchasing online through Barnes & Noble, Amazon, etc.

Shipping - As with PO's, all items ordered with the pcard should be shipped to a TTUHSC campus address.

Amazon

Individual Amazon Prime accounts are not allowable on institutional funds. If purchased with the pcard, the cardholder will be responsible for canceling the membership and ensure it is refunded to the pcard by Amazon; or, the cardholder will reimburse TTUHSC/pcard for the total amount.


P-Card Update

September 6, 2016

CitiBank Expense Report

Transactions for 08/04/16 through 09/02/16

Tuesday, September 6th

The September Expense Report is available to print Today, September 6th.

Friday, September 9th

FOAP reallocations and descriptions to be updated in Citi must be processed by 2 PM on September 9th.

Friday, September 30th

The expense report with all supporting documentation is due for review by September 30th.

*Please review the Checklist to ensure all required documentation is sent.

Click here for Checklist

Mail to:
PCard Reviews
Payment Services LBK STOP 6283

We welcome your feedback!
Please email your questions or suggestions to: pcard@ttuhsc.edu