Finance & Administration
HSC Home Finance & Administration Business Affairs Payment Services Purchasing Card

Purchasing Card

Purchasing Card Training Module

P-Card Update

March 5, 2014

March 2014 CITIBANK EXPENSE REPORT

Transactions from 2/04/14 through 3/03/14

March 5th (Wednesday)
The Expense Report is available to print starting March 5th.

March 14th (Friday)
FOAP reallocations and descriptions to be updated in Citi must be processed by Noon CST on March 14th.

March 31st (Monday)
The Expense Report with all supporting documentation is due for review by March 31st.
*Please review the Checklist to ensure all required documentation is sent. Click Here for Checklist
Mail to: Lindsey Myers Payment Services LBK STOP 6283.

Note: The card will be suspended if the records are not received by the last business day of the month and/or there is documentation missing in order to complete the monthly review.

Contract/Agreement Reminder

Per OP 72.15, page 2: No employee, except those in Purchasing or Contracting who have express authority to do so, may sign a letter of intent, agreement, or contract.

Therefore, the Procurement Card may not be used to pay for commodities or services for which the vendor requires a signed letter of intent, agreement or contract.

If a vendor requires any signed document, the vendor's document must be sent to the Purchasing Department as an attachment to a Purchase Order form, regardless of the dollar amount of the purchase.