Travel
Announcements
October 2, 2009
Car Rental Update
Rental Car Contracts
Avis and Enterprise car contracts (expiration date – September 30, 2009) have been extended for a five-month term to expire on February 28, 2010.
Terms and conditions remain unchanged for both vendors, while rate increases for Enterprise’s Texas locations are effective on October 1, 2009.
For detailed information, please go to Links on the Travel website.
Reminder – Enterprise will continue to offer the one-way rental program for state contract rentals only. When calling to reserve a one-way rental, please make sure to (1) contact the rental location directly – not the 800 reservation number and (2) make it clear this is a state contract rental and provide our rate identifier number TX739.
New – Avis has implemented a smoke-free policy effective October 1, 2009. Avis has created new inspection process and cleaning fee (up to $250 if the vehicle is returned and it smells of smoke). This fee is non-reimbursable and is the responsibility of the renter. Upon securing your rental, should you notice an odor, please inform Avis immediately to obtain another vehicle and to ensure you are not charged the cleaning fee
September 2, 2009
In State Lodging and Meal Reimbursement Rate
Effective Sept. 1, 2009, the General Appropriations Act, Senate Bill 1, Article IX, Section 5.06(c), 81st Legislature, Regular Session, requires agencies to use the General Services Administration (GSA)’s federal travel rates to determine the maximum meals and lodging reimbursement rates for both in-state and out-of-state travel.
TTUHSC website http://www.fiscal.ttuhsc.edu/busserv/travel/links.aspx takes you directly to the Federal GSA Site.
Fiscal Year 2010
In-State Meals and Lodging
Refer to the federal Domestic Maximum Per Diem Rates on the GSA site.
For areas not listed, the rates are:
Lodging In-State: up to $85
Meals In-State: up to $36
Out-of-State Meals and Lodging
Refer to the federal Domestic Maximum Per Diem Rates on the GSA site. For areas not listed, use the rate for the nearest city or county.
Automobile Mileage
55 cents per mile
In summary, this is a major change for In State Travel Reimbursement Rates.
If you claim less than the maximum meal rate, the reduction is used to increase the maximum
lodging rate.
Examples:
| Destination | County | Max Lodging | Max Meals | Total/Day |
|---|---|---|---|---|
Austin |
Travis |
114 | 54 | 168 |
| Dallas (April 1 - September 30) |
Dallas County and City of Dallas | 115 | 59 | 174 |
| Houston (L.B. Johnson Space Center) | Montgomery, Fort Bend and Harris | 110 | 59 | 169 |
El Paso |
El Paso | 92 | 44 | 136 |
August 13, 2009
Year End Processing Deadlines
Fiscal Year 2009 Processing Deadlines
April 2, 2009
Direct Deposit Notification for all Travel and Expense Reimbursements
Employees expecting travel and/or expense reimbursements who have signed up for direct deposit through Payment Services within the past year will now receive an email regarding their reimbursement with an attachment called "Direct Deposit Advice." You can expect the deposit into your bank account within 1 to 2 business days after receiving this email notification. This is not related to a Payroll direct deposit authorization through the Payroll Department.
Employees who wish to verify their banking information (bank, routing number, account number, etc.) should contact Shannon Martin in Accounting Services at 743-1888 x249.
Texas Tech University Health Sciences Center, 3601 4th Street, Lubbock, TX 79430
806.743.1000