Travel
Announcements
October 4, 2013
Rental Car Contracts
Rental car contracts have been extended from October 1, 2013 through January 31, 2014.
Enterprise/National increased the daily rates by $0.50 for Compact, Intermediate, and Full Size vehicle classes.
Terms and conditions remain unchanged for Avis/Budget.
June 28, 2013
Rental Car Contracts
Rental car contracts have been extended with Avis (including their Budget brand locations and cars) and Enterprise (including their National brand locations and cars) from July, 1, 2013 to September 30, 2013.
February 12, 2013
Travel Card Mobile Alerts
Text message and email alerts are available for your mobile devices. You may customize alerts through the CitiManager portal. For detailed information on setting up alerts, view Mobile Alerts on the Links page.
Travel Card Statement Balances
The monthly statement balance on your travel card is due by the 28th of that month. Unlike a personal card, there is no minimum payment amount. The full balance is due each month. Any unpaid portion of the balance is considered delinquent.
December 4, 2012
Rental Car Contracts
Rental car contracts have been extended with Avis (including their Budget brand locations and cars) and Enterprise (including their National brand locations and car) from December 1, 2012 to March 31, 2013.
Mileage Reimbursement
The maximum state mileage reimbursement rate for travel by state employees in a personal vehicle will increase from 55.5 cents to 56.5 cents per mile, effective Jan. 1, 2013 to Dec. 31, 2013. This rate is consistent with the Internal Revenue Service’s standard mileage rate.
Rental Car vs. Mileage Reimbursement
The Texas Comptroller of Public Accounts recently implemented the Rental Car vs. Mileage Reimbursement Calculator (Excel) that helps employees make informed and fiscally sound decisions regarding vehicle travel when conducting state business. The electronic tool considers a combination of factors and performs a cost comparison between renting a vehicle and receiving reimbursement for using a personal vehicle in business travel. To conserve state funds, travelers should consider all relevant circumstances and use this new resource to determine the best transportation option.
This resource is available at the following sites:
HSC Travel Home Page at http://www.fiscal.ttuhsc.edu/busserv/travel/links.aspx and the Mileage Calculator will be listed under “Car Rental Contract Rates ”
Travel2 System at https://www.fiscal.ttuhsc.edu/travel2/Help/links.aspx and the Mileage Calculator will be listed under “Other Travel Links”.
Textravel at https://fmx.cpa.state.tx.us/fmx/travel/textravel/trans/index.php and is available under
“Other Resources” (column on the right side of the site)
August 23, 2012
TRAVEL EXPENSES (60 days old) are TAXABLE to the EMPLOYEE EFFECTIVE 09/01/12
In accordance with IRS regulations, effective September 1, 2012, any travel voucher not approved by the Travel Office that is over 60 days old will be taxable to the traveler. The Travel System will calculate based on the trip end date and will automatically record the taxable expense to Payroll. An email notification will be sent to the traveler should this occur.
Please contact PaymentServices@ttuhsc.edu with any questions you may have.
June 25, 2012
Travel Card Payment Option
Citibank travel card payments may be made through a cardholder’s personal bank bill payment system.
If you choose this option:
Use ABA 091409571 for Citibank’s routing number.
If your bank requires a physical address, provide the following:
701 E. 60th Street N, Sioux Falls, SD 57104.
Texas Tech University Health Sciences Center, 3601 4th Street, Lubbock, TX 79430
806.743.1000