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Travel Reimbursement System

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January 12, 2015

CitiBank Introduces Chip and Pin Technology for State Travel Cards

Current Travel Cardholders that have cards with expiration dates for upcoming months, any new accounts, or replacement cards will be receiving new CitiBank cards with the next generation of payment card technology - "CHIP AND PIN". See CitiBank Introduces Chip and Pin Technology for additional information and FAQs.

January 5, 2015

Mileage Reimbursement Rate Effective January 1, 2015 - December 31, 2015

The State of Texas Comptroller's office announced that the state mileage reimbursement rate effective January 1, 2015 is 57.5 cents per mile. This is a 1.5 cent increase from the current rate of 56.0 cents per mile.
Reminder: If mileage reimbursement crosses the end of the calendar year (2014 and 2015), list as two separate lines on the voucher so that the correct rate is processed in the travel system.

The State of Texas Comptroller's office clarified when purchasing airfare for travel, the reimbursement may not exceed the cost of the lowest available airfare between the employee's designated headquarters and the employee's duty point. Therefore, unless you are purchasing the last seat available or have a documented need for special seating, the following expenses are not reimbursable:

August 23, 2012

TRAVEL EXPENSES (60 days old) are TAXABLE to the EMPLOYEE EFFECTIVE 09/01/12

In accordance with IRS regulations, effective September 1, 2012, any travel voucher not approved by the Travel Office that is over 60 days old will be taxable to the traveler. The Travel System will calculate based on the trip end date and will automatically record the taxable expense to Payroll. An email notification will be sent to the traveler should this occur.

Please contact with any questions you may have.