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Travel

FAQ

  1. Q: How long do I have to submit my voucher after returning from my trip?

    A: Your voucher is due 30 days after the last date of travel(TTUHSC OP 79.06 §2e). If you requested an advance your voucher is due in 5 working days (TTUHSC OP 79.05 §3a).

  2. Q: Do I need to send a copy of the signed application to the travel office?

    A: The travel office does not require a copy of the application signed or unsigned, except for foreign travel. Foreign travel should have the signed copy submitted with the voucher.

  3. Q: I have so many odd size receipts. Can I just put them in an envelope, attach it to my voucher and send them to the travel office?

    A: No. You must tape odd size meals receipts on a 8 1/2 x 11 sheet of paper in date order (or in the order corresponding to the voucher). Take care not to tape over any important dates or dollar amounts as many tapes dissolves the register ink.

  4. Q: I made my own travel arrangements and purchased a 'package deal' because it was cheaper. How do I submit expenses in order to get reimbursed?

    A: The single cost of each type of travel arrangement included in the package (TTUHSC OP 79.06 §4h) must be stated separately on the voucher. Attach the vendor's complete breakdown of all expenses included in the total: airfare, lodging room rate, tax total per night, meals, and registration fee. A receipt showing that it has been paid must also be provided.

  5. Q: I am attending a conference in a resort city and wish to stay extra days on vacation. How do I claim this on the voucher?

    A: The traveler may enter all days on the voucher however, only claim 1 day before and 1 day after actual conference dates. All other days are personal leave with no claim. A copy of the first page of the brochure/pamphlet showing conference dates should be sent with the voucher.

  6. Q: My spouse went with me on my last trip, so how do I claim this on the voucher?

    A: The travel voucher is for the single cost of the traveler only. The single room rate and the corresponding percentage tax rate (less the 6% state tax in Texas) should be noted and entered on the voucher. If there is a meal, identify the single cost of the traveler's meal. It is acceptable to claim half if the exact amount is not stated.