Reporting Cost Share

OSP will let Accounting Services know when a cost share requirement exists on a sponsored project. Departments are responsible for informing Accounting Services of cost sharing requirements on non-sponsored projects.

Cost sharing commitments made by the institution must be accurately tracked and documented through the establishment of a separate cost share fund.

• When a grant has mandatory or voluntary committed cost share, a new cost share fund must be established each time a new grant fund is established for ease of reporting.
• When a grant has salary cap cost share, one cost share fund may be used for the entire grant period since it does not have to be reported to the grantor. Salary cap cost share must still be kept in a separate fund for effort reporting and F&A cost study purposes. Voluntary uncommitted cost share does not require a separate cost share fund as there is no reporting requirement.
• TTUHSC cost sharing normally occurs in E&G (10), Permanent Health (12), and General Designated (18) funds, depending on the funding source of the cost share.
• If an income plan is funding the cost share fund, it should be set up as a General Designated fund.

Accounting Services will report cost share for all sponsored projects, except certain fee for service/milestone/per patient reimbursement projects (these are reported by the department). Fund Managers and PI's are responsible for ensuring cost sharing requirements are ultimately met.

For more information on Cost Share, please see HSC OP 65.11.

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