Purchasing Card
February 2021 Expense Reports
This month's expense reports should have the following start and end posting dates:
02/01 - 02/05/2021 = FEB21 WEEK 1
02/08 - 02/12/2021 = FEB21 WEEK 2
02/15 - 02/19/2021 = FEB21 WEEK 3
02/22 - 02/26/2021 = FEB21 WEEK 4
Important Reminders
- Every week of expenses will be fully available in Chrome River by the following Monday (see attached calendar)
- When submitting an expense report, the Report Name is the Cardholder last name, First initial, Transaction posting month and year, Report number. Example: Ramirez, C - FEB21 RPT1
- Start Date / End Date: Time period for the submission should be weekly, and reflect the transaction posting dates. Example for week 1: 02/01/2021 - 02/05/2021
- Access Chrome River by going to: WebRaider's F&A Work Tools > Purchasing Card.
Or visit, http://chromeriver.texastech.edu/
Helpful Links:
Chrome River Basic Training Recording (Passcode: CR$Basic1)
Chrome River Basic Training PowerPoint
Chrome River Basics
How to Add a Delegate
Creating & Submitting an Expense Report
Upload & Attach Receipts
How to Itemize a Transaction
PCard Account Code Reference Sheet
For system questions, email ChromeRiverHSC@ttuhsc.edu.
Chrome River News
Chrome River is now live! If you have not yet attended a Chrome River training, or would like to attend again please plan on joining us for one of the sessions below. Trainings will include navigation, how to submit a report, how to approve a report and many new exciting features that Chrome River offers.
We have also added a Questions and Answers sessions once a week. If you have questions feel free to submit ahead of time to ChromeRiverHSC@ttuhsc.edu or attend the session and present question during the 1 hour session.
Chrome River Basic Training
**New Dates Coming Soon**
Training Documents
Chrome River Basic Training Recording (Passcode: CR$Basic1)
Chrome River Basic Training PowerPoint
Chrome River Basics
How to Add a Delegate
Creating & Submitting an Expense Report
Upload & Attach Receipts
How to Itemize a Transaction
PCard Account Code Reference Sheet
P-Card Guidelines
Prohibited Purchases
- Awards and Prizes (see OP 72.03)
- Chemicals and Other Potentially Hazardous Materials
- Consulting, Medical Services, Personal or Professional Services
- Controlled Assets
- Donations, Contributions and Sponsorships
- E Bay Purchases
- Individual Amazon Prime Accounts
- Lease or Rental of Space
- Medical Licenses for States Other Than the State of Texas
- Notary Applications
- Payments to Patient/Study Participants
- Supplies (require use of Institutional Supply Contract)
- Temporary Personnel
- Travel Related Purchases
- Uniforms (includes lab coats)
- Blocked Vendors
- In-State Sales Tax, including Tax on Carry-Out or Delivered Meals
Additional Guidance
- Prohibited Purchases on State and Federal Funds: Alcohol, Flowers, Food and Entertainment, Membership Dues, Promotional Items
- Purchases for Food and Entertainment Must be Documented Using Food and Entertainment Substantiation Form and Pre-Approval Form
- Alcoholic Beverages May Only be Served on Campus at Appropriate Events with Prior Written Approval of President or Designee
- PayPal Services
- All IT Purchases including Software and Software Licenses must be approved by IT. Requests for approval can be made through Purchasing@ttuhsc.edu and evidence of approval must be submitted with the expense documentation
- Ship To Location Other Than TTUHSC Address Requires Approval from Purchasing
- Organization Must be on the Professional Membership List for Payment of Membership Dues
- Gifts for Length of Service Including Retirement (< $400) and Non-Cash Gifts for Donors or Participants of Official Functions - must include OP 72.03 Attachment B
Permitted Purchases
- Permitted Purchases of $5,000 or Less Should be Made Using PCard Subject to Vendor Accepting Credit Cards
- Malpractice Insurance
- Flowers for Official TTUHSC Functions or for Employees and Immediate Family Members in Cases of Illness or Death
- Food and Entertainment
- Books (if not available through an institutional contract in TechBuy)
- Equipment (if not available through an institutional contract in TechBuy)
- Advertising in Out-of-State Newspapers and Online for Staff Recruitment
- Accreditation, Certification and Examination Fees
- Magazine/Journal Subscriptions
- Membership Dues
- Professional License Fees
- Registration Fees
Contact
Payment Services
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Address:
3601 4th Street STOP 6283 | Lubbock, Texas 79430-6283 -
Phone:
806.743.7826