January 29, 2020
Over the past 48 hours there have been many questions and concerns regarding the coronavirus (2019-nCOV) and the impact on TTUHSC. We understand that we have many faculty, staff, and students traveling between the United States and China on different types of visas. Any department aware of travel taking place with regards to China should contact the Office of Institutional Health and speak with Nicole Hines RN, MSN, CIC. Nicole can be contacted at 806-743-3019 or by cell at 806-368-2647 for emergencies and/or after hour concerns.
Please be aware that at this time, the U.S. Department of State has upgraded the travel advisory for China to a Level 3 (reconsider travel). Prior approval from the President’s Office is required for all foreign travel under TTUHSC OP 79.04. Until the advisory level is decreased, any pending TTUHSC sanctioned travel to China should be reviewed by the President’s Office to determine whether the traveler must cancel the trip.
Our goal is to have a consistent message with a system to track all individuals that may be impacted. However, as the disease state changes and we learn more, please understand that recommendations may change depending on the circumstances.
The safety of our faculty, staff, and students is our priority. Therefore, TTUHSC will follow this increased caution, supported by evidence-based practice, in response to the outbreak.
Texas Tech University Health Sciences Center
3601 4th St MS 6258 | Lubbock, TX 79430
Phone: (806) 743-2900 | Fax: (806) 743-2910
January 1, 2020
Mileage Reimbursement Rate Effective January 1, 2020
The State of Texas Comptroller announced that the state milea
ge reimbursement rate effective January 1, 2020 to December 31, 2020 is 57.5 cents per mile. This is a decrease from the calendar year rate of 58 cents per mile.
Reminder: If mileage reimbursement crosses the end of the calendar year (2019 and 2020), list as two separate lines on the voucher so that the correct rate is processed in the travel system.
More information: TexTravel Fiscal Travel Reimbursement Rates
December 7, 2017
State Issued Travel Card and Traveling on State Appropriated Funds
The Texas Administrative Code (TAC) Section 20.413 directs the use of a state issued travel card for all travel expenditures using State appropriated funds, (E&G, PHF, HEAF which are Funds beginning with 10,11,12,9D, 9E, 9F).
Beginning January 1, 2018, all TTUHSC Employees should use the state issued travel card to purchase travel services when traveling on state funds. Travel services for airfare shall be charged to the state travel credit cards. Travel services for lodging, rental vehicles and other necessary travel expense shall be charged to the state issued travel card, when feasible.
A TTUHSC employee who expects to travel on official state business using State appropriated funds should apply for a state travel card (OP 79.11). Instructions outlining the application process can be found at the Travel Documents and Links page under Citibank Travel Card.
To meet the requirements of TAC Section 20.413, employees who are denied a travel card or who have their travel card suspended or canceled due to misuse or delinquency, and the traveler is required to use state funds, will be instructed to use the state contracted travel agent National Travel Systems (NTS) when traveling on official state business.
Contact the TTUHSC Travel Office concerning questions about obtaining/using a state issued travel card or use of the contracted state travel agency.
TTUHSC Operating Policies:
July 31, 2017
PCard and Travel Training Session
The PCard and Travel departments conducted a training session on July 20, 2017. Please see below for links to the recorded video, PowerPoint and handouts that were available at the training.
February 3, 2017
Use of State-Issued Travel Card
TTUHSC OP 79.11 states "Use of the Card for charges other than official state business travel is a direct violation of the State's contract with Citibank, Texas Ethics Commission Advisory Opinion No. 147, and the State Travel Management Program Title 34 TAC 20.308 and therefore, a misapplication of the state issued card. Misuse of the card may result in disciplinary action up to, and including termination".
Each person with a state Travel Card signed an agreement acknowledging their understanding that the Travel Card can only be used for TTUHSC business related travel charges and that misuse of the card may be reflected in their performance evaluation and personnel file.
Texas Ethics Commission Advisory Opinion No. 147 states that use of the Travel Card for other than a business expense is a misapplication of state property and may violate section 39.01 of the Texas Penal Code.
The TTUHSC Travel Office reviews expense data provided by Citi and will suspend cards used for non-business related charges. Employees whose card has been suspended will not be eligible for travel advances.
January 17, 2017
Use of Wireless Communication Devices While Operating a Motor Vehicle for TTUHSC Business
A TTUHSC Employee may not use a wireless communication device to read, write or send a text-based communication while operating a motor vehicle for state business. Wireless communication devices may only be used when the vehicle is stopped and pulled safely off the road and parked. This includes personal vehicles, rental vehicles or TTUHSC owned vehicles.
December 16, 2016
Mileage Reimbursement Rate Effective January 1, 2017
The State of Texas Comptroller's office announced that the state mileage reimbursement rate effective January 1, 2017 to December 31, 2017 is 53.5 cents per mile. This is a .5 cent decrease from the current rate of 54 cents per mile and mirrors the Internal Revenue Service standard mileage rate.
Reminder: If mileage reimbursement crosses the end of the calendar year (2016 and 2017), list as two separate lines on the voucher so that the correct rate is processed in the travel system.
September 29, 2016
Enterprise Now Requires a PIN in Addition to Our Texas Identifier
Effective immediately Enterprise Rent-A-Car now requires a PIN in addition to our Texas Identifier.
- Select the city in which you will be renting a vehicle
- Select the dates
- Enter our Texas Identifier and click "CONTINUE"
- Select the rental outlet location
- Enter PIN (TEX)
The rest of the rental reservation is self-explanatory.
January 28, 2016
The Travel System is Going "Paperless"
Beginning February 1, 2016, you will be able to electronically attach all required documentation to support expenses on your travel voucher and to support requesting an advance on your travel application. For the time being, this feature will remain optional but may become the only way to submit supporting documentation in the future.
Important: Use a black marker to redact all credit card numbers, bank account numbers, or other personally identifiable information.
Detailed instructions regarding this new process can be found at:
December 21, 2015
Mileage Reimbursement Rate Effective January 1, 2016
The State of Texas Comptroller's office announced that the state mileage reimbursement rate effective January 1, 2016 to December 31, 2016 is 54.0 cents per mile. This is a 3.5 cent decrease from the current rate of 57.5 cents per mile.
Reminder: If mileage reimbursement crosses the end of the calendar year (2015 and 2016), list as two separate lines on the voucher so that the correct rate is processed in the travel system.
August 23, 2012
TRAVEL EXPENSES (60 days old) are TAXABLE to the EMPLOYEE EFFECTIVE 09/01/12
In accordance with IRS regulations, effective September 1, 2012, any travel voucher not approved by the Travel Office that is over 60 days old will be taxable to the traveler. The Travel System will calculate based on the trip end date and will automatically record the taxable expense to Payroll. An email notification will be sent to the traveler should this occur.
Please contact firstname.lastname@example.org with any questions you may have.
Address:3601 4th Street STOP 6283 | Lubbock, Texas 79430-6283