Announcements

January 5, 2023

Mileage reimbursement Rate Effective January 1, 2023 - December 31, 2023

The State of Texas Comptroller announced that the state mileage reimbursement rate effective January 1, 2023 to December 31, 2023 is 65.5 cents per mile. This is a increase from the July 2022 increase (July - December) rate of 62.5 cents per mile.

Reminder: If mileage reimbursement crosses December 2022 - January 2023, list as two separate lines on the voucher so that the correct rate is processed in the travel system.

December 21, 2022

New contracts have been announced by the state of Texas

Vendors included on the State Management Program:

• Enterprise/National
• Hertz

Please follow link below for additional information regarding current rates:

https://comptroller.texas.gov/purchasing/programs/travel-management/rental/vendor-comparison.php

Please note: Avis and Budget did not extend their contract with the State.

Additional information coming soon.

September 2, 2022

Rental Car Announcement for All TTUHSC Travelers:

Business-related vehicle rentals must be booked with the TTUHSC State identifier to ensure the fully reimbursable, contracted rate is received. Failure to provide the identifier and obtain the appropriate contracted rate will negatively impact the traveler's reimbursement. Contracted rates can be verified at the following link:

State Travel Management Program - Current Car Rental Contract Rates

The Travel Office has seen an increase in travelers pre-paying for rental cars. Pre-Payment is not mandatory and employees should utilize the "Pay at Counter" option to ensure the contracted rate is received and there is no personal reimbursement loss. Pre-Payment for rental cars may result in over payment that exceeds the State contracted rate, regardless if the identifier number was provided at the time of booking. It may also result in additional fees that are not reimbursable to the traveler, such as a cancellation or change fees.

Additionally, TTUHSC may not reimburse a state employee for costs exceeding the contract rate that result from a state employee's personal preference or convenience regardless of funding source.