Travel

Announcements

November 7, 2023

Chrome River Travel Training Video Available

If you missed any of the online Zoom Chrome River Travel Basics training classes, we now offer the class via a training video. The Chrome River Travel Training Video covers essential topics and demonstrations regarding:

  • System Access, Dashboards, and Report Types
  • Pre-Approval Reports
  • Travel Expense Reports - Advance and After Trip Requests
  • Meal Entries
  • Lodging Entries
  • Mileage Entries

To view the training video and additional Chrome River training guides, click on the Training Center

For questions, email Chrome River at ChromeRiverHSC@ttuhsc.edu.

August 18, 2023

Chrome River Travel Has Arrived

We are excited to introduce Chrome River for Travel, a new system that will replace the current Travel system. Transition to Chrome River for travel processes will begin 9/1/23. The System can be accessed through the WebRaider portal > Business Affairs tab > Links to Financial Systems portlet > Systems Links > Chrome River - PCard and Travel.

Important information:

  • All FY 23 travel should be processed in the current Travel system.
  • All FY 24 travel applications that already include advance reimbursement and/or BTA approvals must be completed in the current Travel system.
  • All other FY24 travel should be processed in Chrome River, starting 9/1/23.

To help you transition smoothly, we will be offering Chrome River Travel Basics training classes which can be accessed via this Zoom link. The training schedule is as follows:

Friday, 10/6 10:00 - 11:30 AM
Tuesday, 10/10 3:00 - 4:30 PM
Wednesday, 10/11 9:00 - 10:30 AM

For your convenience, training guides are currently available on the Training Center. Recorded sessions will be added soon. Thank you for your cooperation as we make this exciting transition to Chrome River Travel!

For questions, email Chrome River at ChromeRiverHSC@ttuhsc.edu.

January 5, 2023

Mileage reimbursement Rate Effective January 1, 2023 - December 31, 2023

The State of Texas Comptroller announced that the state mileage reimbursement rate effective January 1, 2023 to December 31, 2023 is 65.5 cents per mile. This is a increase from the July 2022 increase (July - December) rate of 62.5 cents per mile.

Reminder: If mileage reimbursement crosses December 2022 - January 2023, list as two separate lines on the voucher so that the correct rate is processed in the travel system.

December 21, 2022

New contracts have been announced by the state of Texas

Vendors included on the State Management Program:

  • Enterprise/National
  • Hertz

Please follow link below for additional information regarding current rates:

https://comptroller.texas.gov/purchasing/programs/travel-management/rental/vendor-comparison.php

Please note: Avis and Budget did not extend their contract with the State.

Additional information coming soon.

September 2, 2022

Rental Car Announcement for All TTUHSC Travelers:

Business-related vehicle rentals must be booked with the TTUHSC State identifier to ensure the fully reimbursable, contracted rate is received. Failure to provide the identifier and obtain the appropriate contracted rate will negatively impact the traveler's reimbursement. Contracted rates can be verified at the following link:

State Travel Management Program - Current Car Rental Contract Rates

The Travel Office has seen an increase in travelers pre-paying for rental cars. Pre-Payment is not mandatory and employees should utilize the "Pay at Counter" option to ensure the contracted rate is received and there is no personal reimbursement loss. Pre-Payment for rental cars may result in over payment that exceeds the State contracted rate, regardless if the identifier number was provided at the time of booking. It may also result in additional fees that are not reimbursable to the traveler, such as a cancellation or change fees.

Additionally, TTUHSC may not reimburse a state employee for costs exceeding the contract rate that result from a state employee's personal preference or convenience regardless of funding source.  

 

 

 

 

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