Calendar

The Calendar from Business Affairs provides important event dates, reminders and deadlines regarding the departments in Business Affairs. If you have additional questions regarding this information, please contact Finance Systems Management at fsm@ttuhsc.edu. 

May

Sunday, May 10, April 2026 Monthly Close

The April 2026 accounting period (08 FY 26) in Banner will close at the end of the day on Sunday, May 10.

Friday, May 29, FY 26 Funded Orders

Orders using FY 26 funding requiring a competitive solicitation must be submitted to Purchasing to ensure completion by year's end.

June

Monday, June 1, FY 27 Funded Orders

FY 27 funded orders needing to be in place on 9/1/2026 requiring a competitive solicitation must be submitted to Purchasing for processing.

Tuesday, June 9, the News from Business Affairs

The News from Business Affairs provides updates, reminders and new information about Business Affairs and the services provided by each department. Check out the latest newsletter! the News from Business Affairs

Wednesday, June 10, May 2026 Monthly Close

The May 2026 accounting period (09 FY 26) in Banner will close at the end of the day on Wednesday, June 10.

Thursday, June 11, Pre-Certification Review Period Begins in ecrt

The Pre-Certification Review Period is a three-week period of time in the month following the end of the effort reporting period - Period of Performance, and before the Certification Period begins. The review period begins on the 11 day of the month after the accounting period has closed (on the 10 day).

The Fund Manager/Effort Coordinator and the PI can review compiled Effort Statements and enter any needed revisions in preparation for certifiers' reviews. Such reviews should be followed by the immediate processing of any changes, transfers, or appropriate adjustments. Please allow up to five days for a Labor Redistribution to process. Effort Certification and Reporting Technology (ecrt)

Tuesday, June 30, Pre-Certification Review Period Ends in ecrt

The Pre-Certification Review Period is a three-week period of time in the month following the end of the effort reporting period - Period of Performance, and before the Certification Period begins. The review period begins on the 11 day of the month after the accounting period has closed (on the 10 day).

The Fund Manager/Effort Coordinator and the PI can review compiled Effort Statements and enter any needed revisions in preparation for certifiers' reviews. Such reviews should be followed by the immediate processing of any changes, transfers, or appropriate adjustments. Please allow up to five days for a Labor Redistribution to process. Effort Certification and Reporting Technology (ecrt)

July

Wednesday, July 1, Certification Period Begins in ecrt

The Certification Period opens for Effort Certification and Reporting (ecrt). You will receive an email reminder if you have an effort to certify for the March 1, 2026 to May 31, 2026, Period of Performance. The Certification Period closes on Wednesday, July 22, 2026. For more information, go to Effort Certification and Reporting Technology (ecrt).

Thursday, July 2, FY 26 Renewal Orders

Renewal orders based on existing FY 26 orders must be submitted to Purchasing by 7/2/2026 to enable processing and completion by year end (examples: space and equipment rentals/leases, maintenance and service contracts, multi-year big awards for commondities). To renew or extend, there must be a renewal option available and the contract/agreement must be active/available in FY 27.

Friday, July 10, June 2026 Monthly Close

The June 2026 accounting period (10 FY 26) in Banner will close at the end of the day on Friday, July 10.

Monday, July 22, Certification Period Ends in ecrt

The Certification Period ends for Effort Certification and Reporting (ecrt). Principal Investigators and Certifiers who have not certified receive a final reminder to certify. All effort statements should be certified and processed. For more information, go to Effort Certification and Reporting Technology (ecrt).

August

Tuesday, August 4, Encumbrances on E&G Funds

Encumbrances on E&G funds (funds that start with a 10) will only roll one year. The encumbrance should be expended by the second year otherwise the encumbrance will systematically be closed on 8/4/2026.

Monday, August 10, July 2026 Monthly Close

The July 2026 accounting period (11 FY 26) in Banner will close at the end of the day on Monday, August 10.

Monday, August 24, FY 26 Final PCard Purchases

Final PCard purchaes for FY 26 should be completed by August 24. PCard expense reports should be submitted in Emburse throughout August to ensure posting by statement close date, 9/3/2026.

Thursday, August 27, FY 26 Non-Catalog TechBuy Orders

Non-Catalog TechBuy orders using FY 26 funding (not requiring competitive solicitation) must be submitted to Purchasing by 8/27/2026 to ensure completion by year end.

Monday, August 31, FY 26 Emcumbrances

Requests for increases or releases of FY 26 encumbrances are due to Processing

Monday, August 31, FY 26 Punch-out and Catalog TechBuy Funding

Punch-out and Catalog TechBuy orders using FY 26 funding must be submitted to the vendor by 8/31/2026 to ensure completion by year end.

Monday, August 31, FY 26 Purchase Orders

All purchase orders for FY 26 must be completed, approved, and posted to Banner by close of business - 5:00 p.m. Any order not completed by 8/31/2026 will be posted in September against FY 26 funding.

Monday, August 31, Travel Pre-Approvals

Travel Pre-Approvals to be applied against FY 26 funds must be entered by 4:30 p.m.

September

Tuesday, September 1, FY 27 Orders

All FY 27 orders must have an accounting date of 9/1/2026 or later and can be submitted starting 5/1/2026.

Tuesday, September 1, FY 27 TechBuy Orders

No TechBuy Punch-out orders using FY 27 funding may be entered or submitted prior to today.

Thursday, September 3, PCard Statement Close Date

US Bank PCard Statement close date is today. Charges on or after 9/2/2026 will be applied to FY 27.

Friday, September 4, Consumable Supplies/Goods for Resale Inventory Due

FY 26 Inventory Form for Consumable Supplies/Goods for Resale Inventory counts as of 8/31/2026 are due to Accounting Services.

Friday, September 4, Holding Account Claims Due

FY 26 Holding Account claims are due to Accounting Services.

Friday, September 4, Contract Revenue Accruals

FY 26 Contract Revenue Accruals must be saved and loaded into the Contract AR & Billing System.

Friday, September 4, Cash Receipts

FY 26 Cash Receipts submitted through the Cash Receipts system must be entered and approved by intermediate approvers and SBS.

Friday, September 4, Non-Contract Revenue Accrual Requests

FY 26 Non-Contract Revenue Accrual requests are due to Accounting Services. Submissions should be emailed to Accounting Services at hscacc@ttuhsc.edu, and should include supporting documentation validating the accrual amount.

Friday, September 4, FiTS Requests

FY 26 FiTS requests (Cost Transfers, Internal Purchase Funding Transfers, Interdepartmental Billings, and Revenue Transers) must be entered and approved by departmental approvers.

Friday, September 4, Expense Accrual Requests Due

FY 26 Expense Accrual requests are due to Accounting Services.

Friday, September 4, Invoices and Receiving Reports Due

FY 26 Invoices and Receiving Reports are due to Payment Services.

Friday, September 4, PCard Expense Reports Due

PCard expense reports should be submitted throughout August as purchases are made. All expense reports must be completed by close of business.

Friday, September 4, Travel Reports Due

FY 26 Travel Reports and required documentation must be submitted and approved by the Travel Office.

Thursday, September 10, August 2026 Monthly Close

The August 2026 accounting period (12 FY 26) in Banner will close at the end of the day on Thursday, September 10.

Friday, September 11, FY 26 Roll to FY 27

The FY 26 roll to FY 27 will take place on 9/11/26. All financial systems will be closed to transactional processing from Thursday evening through Monday morning. Cognos will be available and will reflect August balances.

Friday, September 11, Pre-Certification Review Period Begins in ecrt

The Pre-Certification Review Period is a three-week period of time in the month following the end of the effort reporting period - Period of Performance, and before the Certification Period begins. The review period begins on the 11 day of the month after the accounting period has closed (on the 10 day).

The Fund Manager/Effort Coordinator and the PI can review compiled Effort Statements and enter any needed revisions in preparation for certifiers' reviews. Such reviews should be followed by the immediate processing of any changes, transfers, or appropriate adjustments. Please allow up to five days for a Labor Redistribution to process. Effort Certification and Reporting Technology (ecrt)

Monday, September 14, Fund Balances for FY 26 Transaction Detail Due

Questions regarding fund balances for FY 26 transaction detail included in Cognos reports after August close are due to Accounting Services today. Deficits will be covered from backup FOPs on September 16 unless alternate FOP information is received by September 14.

Wednesday, September 30, Pre-Certification Review Period Ends in ecrt

The Pre-Certification Review Period is a three-week period of time in the month following the end of the effort reporting period - Period of Performance, and before the Certification Period begins. The review period begins on the 11 day of the month after the accounting period has closed (on the 10 day).

The Fund Manager/Effort Coordinator and the PI can review compiled Effort Statements and enter any needed revisions in preparation for certifiers' reviews. Such reviews should be followed by the immediate processing of any changes, transfers, or appropriate adjustments. Please allow up to five days for a Labor Redistribution to process. Effort Certification and Reporting Technology (ecrt)

October

Thursday, October 1, Certification Period Begins in ecrt

The Certification Period opens for Effort Certification and Reporting (ecrt). You will receive an email reminder if you have an effort to certify for the June 1, 2026 to August 31, 2026, Period of Performance. The Certification Period closes on Thursday, October 22, 2026. For more information, go to Effort Certification and Reporting Technology (ecrt).

Thursday, October 22, Certification Period Ends in ecrt

The Certification Period ends for Effort Certification and Reporting (ecrt). Principal Investigators and Certifiers who have not certified receive a final reminder to certify. All effort statements should be certified and processed. For more information, go to Effort Certification and Reporting Technology (ecrt).