Frequently Asked Questions

How do I add a room number to the Property Inventory System?

What is the Annual Certification of departmental inventory?

How do I determine if an item my department needs to purchase is a Capital Asset or a Controlled Item?

Why do items appear on the Items Missing Information report?

How do I check out a departmental laptop, computer, or tablet?

How do I add a room number to the Property Inventory System?

Requests for the addition of a new room number to the Property Inventory System should be mailed to PropertyManagement@ttuhsc.edu.

Access?
Property Inventory System

More Information?
Property Inventory Help

Questions?
Email Property Management at PropertyManagement@ttuhsc.edu.

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What is the Annual Certification of Departmental Inventory?

State law requires a complete physical inventory be taken each year. This inventory, or Annual Certification of Departmental Inventory, will be completed by the departmental Property Custodian and other departmental personnel using the Property Inventory System. The inventory process will occur during a two-month period in the spring of each year. 

Access?
Property Inventory System

More Information?
Annual Certification of Departmental Inventory Information

Questions?
Email Property Management at PropertyManagement@ttuhsc.edu.

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How do I determine if an item my department needs to purchase is a Capital Asset or a Controlled Item?

The threshold for a capital equipment item is $5,000.
The threshold for capitalized software is $100,000, and must be owned by TTUHSC.

Items from this list are controlled from $500 to $4,999.99:

  • Sound systems and other audio equipment
  • Cameras
  • TVs, video players/recorders
  • Computers - desktops, laptops, and tablets
  • Data projectors

Handguns and rifles are controlled items at any cost.

Access?
Property Inventory System

More Information?
Capitalization and Controlled Items Guidelines

Questions?
Email Property Management at PropertyManagement@ttuhsc.edu.

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Why do items appear on the Items Missing Information report?

An item will appear on the Items Missing Information report if either the serial number field or the room field is blank. When a tag is affixed to an item, the serial number and room should be added through the Property Inventory System. When the information is entered, the item will be removed from the Items Missing Information report. 

Access?
Property Inventory System

More Information?
OP 63.10

Questions?
Email Property Management at PropertyManagement@ttuhsc.edu.

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How do I check out a departmental laptop, computer, or tablet?

In the event a tagged item of equipment needs to be removed from the premises of TTUHSC to an employee's personal residence or other property to accomplish TTUHSC work or business, a Temporary Use of Property Authorization form (Attachment D) must be completed and processed as instructed on the form.

Access?
Temporary Use of Property Authorization Form

More Information?
OP 63.10

Questions?
Email Property Management at PropertyManagement@ttuhsc.edu.

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