Emburse Enterprise - PCard Expense Reference Sheet

Please use the following account code key to determine which expense type should be utilized for your individual transactions.

BOOKS/SUBSCRIPTIONS

Account Code List

738200 - Books and Reference Materials
727605 - Electronic Subscription Serv/Books
727606 - Electronic Subscription Serv/Database
727604 - Electronic Subscriptions Serv/Journal
730300 - Subscriptions/Periodical/Info Services

DUES/FEES

Expense Drawer with the Following Forms

FEES: (Accoount Code List)
721001 - CLIA Lab Fees
721000 - Fees and Other Charges

INSURANCE PREMIUMS - LIABILITY
720401

PROFESSIONAL MEMBERSHIP DUES
720100

REGISTRATION FEES: (Account Code List)
720300 - Employee Registration/Training Fees
720301 - Employee Registration Fees (In-State)
720302 - Employee Registration Fees (Out-of-State)
720311 - Employee Training Fees (In-State)
720312 - Employee Training Fees (Out-of-State)

EQUIPMENT/SUPPLIES

Expense Drawer with the Following Forms

CONSUMABLES: (Account Code List)
730000 - Non-Office Supplies
730050 - Office Supplies

FREIGHT/POSTAGE: (Account Code List)
728602 - Express Mail/Delivery Service
728600 - Freight/Delivery Service
729100 - Postage

FURNISHINGS/EQUIP/PARTS: (Account Code List)
733400 - Furnish/Equip & Other Expensed
733401 - Medical Equipment Expensed
733404 - Misc. Equipment Expensed
733403 - Office Furniture Expensed
733000 - Parts/Furnishings & Equipment
733100 - Plants

FURNISHINGS & EQUIP - CONTROLLED
737400

IT SERVICE SUPPLIES: (Account Code List)
738000 - Computer Software/License Fee Expensed
737700 - Computer Equipment Expensed
726700 - Computer Equipment Maint/Repair
738002 - Computer License Fees Expensed
726200 - Computer Software Maintenance
738001 - Computer Software Expensed
727500 - Information Technology Services
733500 - Parts Computer Equipment Expensed
727602 - Satellite Services
751700 - Telecommunicat. Equipment Expensed
751600 - Telecommunicat. Other Service Charge

LAB/RESEARCH SUPPLIES: (Account Code List)
738400 - Animals Incl. Cadavers for Research
731003 - Chemicals & Gases - Liquid Nitrogen
731002 - Chemicals & Gases - Nitrogen Rental
731000 - Chemicals & Gases
731001 - Chemicals & Gases - Oxygen Rental
731500 - Food for Research/Teaching

MEDICAL/PHARM SUPPLIES: (Account Code List)
731200 - Medical Supplies
731201 - Pharmaceutical Supplies
731254 - Pharmaceuticals - Empl. Vaccine
730002 - Medical Supplies (Consumables)
730003 - Optical Supplies (Consumables)
731253 - Pharmaceuticals - Local RX Purch.

RECRUITING SUPPLIES/MATERIALS
738201

RENTAL FURNISHINGS/EQUIPMENT: (Account Code List)
740600 - Rental of Furnishings/Equipment
740650 - Rental of Misc. Equipment

SUPPLIES - AGRIC./CONSTR./HARDWARE:
732800

FOOD AND ENTERTAINMENT

Expense Drawer with the Following Forms

BEVERAGES - WATER/COFFEE/SOFT DRINKS
7L0300

BUSINESS MEETING
7L0402

CONFERENCE FOOD
7L0406

ENTERTAINMENT
7L040

FLOWERS - OFFICIAL FUNCTIONS ONLY
7L1100

HOLIDAY EVENT
7L0404

OFFICIAL FUNCTION
7L0403

RECRUITING
7L0600

RESIDENT MEALS
7L0700

RETIREMENT
7L0405

PROFESSIONAL DEVELOPMENT

Expense Drawer with the Following Forms

CONTINUING ED/TRAINING: (Account Code List)
720352 - Continuing Ed (Nursing Staff)
720353 - Continuing Ed (Other Staff)
720351 - Continuing Ed (Prof. Staff)
724300 - Educational/Training Services
721300 - Training Expenses

SERVICES

Expense Drawer with the Following Forms

ADVERTISING SERVICES
728100

AGENCY PUBLICATIONS
721800

CLEANING & WASTE SERVICES: (Account Code List)
727700 - Cleaning Services
727200 - Hazardous Waste Disposal Services
752600 - Waste Disposal
752601 - Waste Disposal - Document Shredding

COPIES/PRINTING
727300

MAINTENANCE/REPAIR: (Account Code List)
726600 - Buildings Maintenance/Repair
727100 - Land Maintenance/Repair
736750 - Misc. Equipment Repair
736800 - Motor Vehicles Maintenance/Repair
736700 - Other Maintenance & Repair

MEDICAL SERVICES & REPAIR: (Account Code List)
736706 - Med Equip. Repair X-Ray Calib. (EPSs)
736705 - Med Equip. Repair X-Ray
736702 - Medical Equipment Calibration
736701 - Medical Equipment Repair
724860 - Non-Contract Medical/Hospital Services
736704 - X-Ray Machine Mo. Processor Maintenance

PROMOTIONAL ITEMS
730900

OTHER SERVICES
729900

TDCJ SPECIALITY ITEMS

Expense Drawer with the Following Forms (CMHC ONLY)

DENTAL SUPPLIES/EQUIPMENT: (Account Code List)
733402 - Dental Equipment Expensed
736703 - Dental Equipment Repair
730001 - Dental Supplies (Consumables)

FABRICS/LINENS
733301

PERSONAL ITEMS - WARDS OF STATE
732200

PERSONAL ITEMS - W.O.S. (SHOES)
732201

MISCELLANEOUS

Expense Drawer with the Following Forms

AWARDS - EMPLOYEES ONLY: (Account Code List)
721102 - Awards (Non-Taxable)
721104 - Awards (Retirement Only)

AWARDS - NON-EMPLOYEES ONLY
721101

CLOTHING - EMPLOYEE UNIFORMS (CONTROLLED)
737450

FLOWERS TO INDIVIDUALS
7L1100

FRAUD
130619 (Balance account for reconciliation)

FUELS AND LUBRICANTS
730400

RENTAL OF SPACE/BOOTH: (Account Code List)
747020 - Rental of Exhibit/Table Space
747000 - Rental of Space/Booth

SALES TAX PERSONAL EXPENSE
7L1000 (Balance account for reconciliation)

WATER UTILITIES
750700

MISCELLANEOUS/PCARD:
DO NOT USE - Unavailable for use without prior approval from Purchasing & PCard. This form is for exceptions only and the accounting code will be input manually by PCard Admin.