10 Contract Manager Responsibilities

Departments should ensure that all Institutional policies and procedures, including purchasing requirements, are met prior to submitting a contract for review and signature. The other party should not be authorized to proceed, nor should payment be approved, until the contract is fully executed (signed by all parties).

Visit: Contracting Services for more information.

Contact contracting@ttuhsc.edu with questions.

1. Draft Contract

Negotiate and draft the initial contract, including contract terms that hold all parties accountable for results and outcomes.

2. Submit Agreement

Submit the agreement document into the Contracting System for review, approval, and TTUHSC authorized signature(s).

3. Return Executed Agreement

Obtain and return a fully executed agreement to the Contracting Office.

4. Ensure Compliance

Verify that the other party complies with all of the terms and conditions of the agreement.

5. Deposit Revenue

Bill and deposit revenue timely into the appropriate fund.

6. Authorize Payment

Ensure that all services have been received to your specification prior to authorizing payment.

7. Collect Documents

Ensure the collection, review, and maintenance of any required agreements, certificates, bonds, and questionnaires.

8. Initiate Revisions

Monitor the contract to timely initiate amendments, renewals, and termination notices as may be required.

9. Verify Delegated Authority

Verify approval by a delegated signer who has the authority to obligate resources of TTUHSC.

10. Confirm Board Approval

Confirm that Board of Regents' approval has been obtained if required.