Direct Pay Forms Tips

Accreditation, Certification, and Examination Fees

  • Product Description Field - i.e., date of accreditation, certification or exam, # of exams, etc.

Advertising

  • Product Description Field - i.e., order #, departmental reference #, or name of employee/physician that is being introduced to the community in the advertisement.

Note: It is the responsibility of the department to have all personnel classified ads reviewed by Human Resources before going to publication or a recruiting online service.

  • Copy of the published ad from the paper/journal or tear sheet must be attached.

Donations To Charitable Organizations

  • Product Description Field - i.e., name and date of event.

Note: If making a donation to an organization in lieu of flowers for employees and their immediate family members in the case of death - please include a letter/memo from the department stating "donation in memory of ...".

  • Substantiation of Donations and Sponsorships form must be completed and attached.

Employee Reimbursement

  • Product Description Field - i.e., vendor name and date of meeting (for registration or membership), candidate's name and date of meeting.

Food And Entertainment

  • Product Description Field - i.e., date and name of event, date of meeting and candidate's name.

Lodging-Direct Bill For Non-Employees

  • Product Description Field - name of prospective employee/participant, date and origination of trip.

Magazine/Journal Subscriptions

  • Product Description Field - date range of subscription and employee's name.

Note: The delivery address must be an institutional campus address.
Membership Dues

  • Product Description Field - date range of new or renewal membership and employee's name.

Note: The preferred method of payment is the departmental purchasing card. State appropriated funds cannot be used to pay memberships to organizations associated with a lobbyist.

  • Please attach screen print of the organization from the Professional Societies List.

Postage

  • Product Description Field - must include the account number at the Post Office, if applicable.

Professional License Fees

  • Product Description Field - date range of new or renewal license fee and employee's name.

Note: The employee's address must be an institutional campus address.
Registration Fees

  • Product Description Field - date of conference and name of enrollee.

Note: The preferred method of payment is the departmental purchasing card.
Sponsorships

  • Product Description Field - name and date of event.
  • Substantiation of Donations and Sponsorships form must be completed and attached.

Utilities

  • Product Description Field - account number and date of service (DOS) range.

Water/Services And Coffee/Soft Drinks

  • Product Description Field - account number and date of service.

Note: Aqua One - invoice number(s) referenced on the statement; Sierra Springs - Customer account number (15 digits).

If you have additional questions, please contact Accounts Payable at Accounts.Payable@ttuhsc.edu.