TechBuy Guidelines for Use of Direct Pay Forms

  • Access the TTUHSC Direct Pay Forms from the TechBuy homepage at:
  • Scroll to the bottom of the TechBuy homepage and find TTUHSC Direct Pay Forms - Group of Forms.
  • Select the Form for the Direct Pay Expenditure. Hover over the lower part of the box and click the "i" for additional information, i.e., employee reimbursement allowed or not.
    Image: Select Direct Pay Expenditure Form. Click 'i' for additional information.
  • Information available on the left side of the form.
    • Account code identified must be used.
    • Link to TTUHSC OP 72.03 Direct Pay Expenditures.
    • Links to additional forms if required for this expenditure.
  • Enter the required items on the form or attach documents to the form:
    • Vendor
    • If invoice gives a "Remit-To Address" and it is different than the address of the vendor just entered, proceed to column on the right side of the form "Remit-To Address" and complete.
    • Business Purpose
    • Product Description should be relevant and precise.
    • Attach invoice.
    • Attach supporting documentation.
    • ENTER INVOICE AMOUNT ONLY - Do not enter invoice #, due date or invoice date.
    • Check Disbursement Instructions should be used only if the check needs to be sent to the attention of a specific person.
  • After all information is entered, go to the top of page.
    • Select Add and Go To Cart. Review shopping cart and correct any errors.
      Image: Select 'Add and Go To Cart'.
    • Select Proceed To Checkout.
      Image: Select 'Proceed to Cart'.
  • Creating lines for one invoice and using multiple FOAPs:
    • Click the View icon and select View Line and Header FOAP Summary Only.
      Image: Click view icon, select 'View Line and Header FOAP Summary Only'.
    • Go to line item and click ... (dots) to open the Line Items Actions menu.
    • Click Funding Information, and enter your lines.
      Image: Click line items actions menu, click 'Funding Information'.
    • Hover over funding information and Click + (plus sign).
    • Add FOAPAL information and click Save.
      Image: Enter funding information and click Save.
    • Review FOAPAL split at the line to verify correct information was entered.
      Image: Review split funding information.
    • Click the Submit Requisition button.
      Image: Click 'Submit Req'.

      A Fund Manager will receive an email to approve the invoice. A Requisition will be created with an identifying #. The requisition will route to Accounts Payable. When AP approves the requisition, simultaneously a PO and an e-Invoice is created and the payment processes as a "V8xxxxxx".

  • DO NOT MAIL the invoice and supporting documents to Accounts Payable. All payment information and history is in TechBuy.
  • All questions or assistance should be directed to Accounts Payable and not the Purchasing Department.

    Contact information is as follows:
    Accounts.Payable@ttuhsc.edu
    Payment Services: 806-743-7826