September - October 2026 PCard Update

September 28, 2026

Expense Report Due Dates

Important Reminders - PHI, AI, Books & Office Supplies

This is a reminder that Protected Health Information (PHI) should not be submitted in TechBuy, Emburse (PCard and Travel), or IMS. This includes, but is not limited to, invoices, supporting documentation, attachments, and comments. If you need to process a transaction or submit documentation that contains PHI, please contact Purchasing@ttuhsc.edu or Accounts.Payable@ttuhsc.edu directly for guidance on the appropriate submission method.
- PCard Expense reports will be Returned to redact any PHI; names, DOB, last 4 of SSN, etc.
Effective July 1, all AI-related PCard purchase requests must be accompanied by a requisition submitted in TechBuy. What this means for you: If you submit a PCard request to purchase an AI tool or license (e.g., a ChatGPT subscription), you are now required to also submit a corresponding requisition in TechBuy. TechBuy will serve as the central system for tracking and managing all AI tool purchase requests. Please plan ahead and allow sufficient time for the review and approval process before making your purchase. Contact purchasing@ttuhsc.edu for assistance.
Books & Office Supplies Update: Effective immediately, deviation approvals are no longer required for book purchases totaling less than $499.99 or office supply purchases totaling less than $499.99. To ensure sales tax exemption, use of Amazon Business is the preferred purchasing method whenever available.

Amazon Business purchases must be made through the official TTUHSC Amazon Business account. Employees who do not have access should contact pcard@ttuhsc.edu for assistance.

Helpful Links

PCard Purchasing Guidelines