Calendar

The Calendar from Business Affairs provides important event dates, reminders and deadlines regarding the departments in Business Affairs. If you have additional questions regarding this information, please contact Finance Systems Management at fsm@ttuhsc.edu. 

June

Tuesday, June 30, Pre-Certification Review Period Ends in ecrt

The Pre-Certification Review Period is a three-week period of time in the month following the end of the effort reporting period - Period of Performance, and before the Certification Period begins. The review period begins on the 11 day of the month after the accounting period has closed (on the 10 day).

The Fund Manager/Effort Coordinator and the PI can review compiled Effort Statements and enter any needed revisions in preparation for certifiers' reviews. Such reviews should be followed by the immediate processing of any changes, transfers, or appropriate adjustments. Please allow up to five days for a Labor Redistribution to process. Effort Certification and Reporting Technology (ecrt)

July

Wednesday, July 1, Certification Period Begins in ecrt

The Certification Period opens for Effort Certification and Reporting (ecrt). You will receive an email reminder if you have an effort to certify for the March 1, 2026 to May 31, 2026, Period of Performance. The Certification Period closes on Wednesday, July 22, 2026. For more information, go to Effort Certification and Reporting Technology (ecrt).

Thursday, July 2, FY 26 Renewal Orders

Renewal orders based on existing FY26 orders must be submitted to Purchasing to enable processing and completion by year end. To renew or extend, there must be a renewal option available and the contract/agreement must be active/available in FY27. Examples: space and equipment rentals/leases, maintenance and service contracts, multi-year big awards for commodities.

Friday, July 10, June 2026 Monthly Close

The June 2026 accounting period (10 FY26) in Banner will close at the end of the day on Friday, July 10.

Monday, July 22, Certification Period Ends in ecrt

The Certification Period ends for Effort Certification and Reporting (ecrt). Principal Investigators and Certifiers who have not certified receive a final reminder to certify. All effort statements should be certified and processed. For more information, go to Effort Certification and Reporting Technology (ecrt).

August

Tuesday, August 4, Encumbrances on E&G Funds

Encumbrances on E&G funds (funds that start with a 10) that were established in FY25 will be closed. E&G encumbrances only roll one year. Encumbrance should be expended by the second year.

Monday, August 10, July 2026 Monthly Close

The July 2026 accounting period (11 FY26) in Banner will close at the end of the day on Monday, August 10.

Monday, August 24, FY26 Final PCard Purchases

PCard purchases for FY26 should be completed. PCard expense reports should be submitted in Emburse throughout August to ensure posting by statement close date, 9/3/2026.

Thursday, August 27, FY26 Non-Catalog TechBuy Orders

Non-Catalog TechBuy orders using FY26 funding (not requiring competitive solicitation) must be submitted to Purchasing to ensure completion by year end.

Monday, August 31, FY26 Encumbrances

Requests for increases or releases of FY26 encumbrances are due to Processing

Monday, August 31, FY26 Punch-out and Catalog TechBuy Funding

Punch-out and Catalog TechBuy orders using FY26 funding must be submitted to the vendor to ensure completion by year end.

Monday, August 31, FY26 Purchase Orders

All purchase orders for FY26 must be completed, approved, and posted to Banner by close of business - 5:00 p.m. Any order not completed will be posted in September against FY27 funding.

Monday, August 31, FY26 Travel Pre-Approvals

Travel Pre-Approvals to be applied against FY26 funds must be entered by 4:30 p.m.

September

Tuesday, September 1, FY27 Orders

All FY27 orders must have an accounting date of 9/1/2026 or later and can be submitted starting 5/1/2026.

Tuesday, September 1, FY27 TechBuy Orders

First day that FY27 TechBuy Punch-out orders can be entered or submitted.

Tuesday, September 1, FY27 Transactions Posted to Grant FOP Unavailable

FY27 transactions cannot be posted to grant FOPs until after the year end roll on 9/11/2026.

Thursday, September 3, PCard Statement Close Date

US Bank PCard Statement close date. Charges on or after 9/3/2026 will be applied to FY27.

Friday, September 4, Consumable Supplies/Goods for Resale Inventory Due

FY26 Consumable Supplies/Goods for Resale Form inventory counts as of 8/31/2026 are due to Accounting Services. The change in inventory will be classified to/from an expense account to an asset on the balance sheet.

Friday, September 4, Holding Report Claims Due

FY26 claims from the Unclaimed Deposits Report are due to Accounting Services.

Friday, September 4, Contract Revenue Accruals

FY26 Contract Revenue Accruals must be saved and loaded into the Contract AR & Billing System.

Friday, September 4, Cash Receipts

FY26 Cash Receipts submitted through the Cash Receipts system must be entered and approved by intermediate approvers and SBS.

Friday, September 4, Non-Contract Revenue Accrual Requests

FY26 non-contract revenue accrual requests are due to Accounting Services.

Friday, September 4, FiTS Requests

FY26 FiTS requests (Cost Transfers, Revenue Transfers, Internal Purchase Funding Transfers, and Interdepartmental Billings) must be entered and approved by departmental approvers.

Friday, September 4, Expense Accrual and Prepaid Requests Due

FY26 Expense accrual and prepaid requests are due to Accounting Services.

Friday, September 4, Invoices and Receiving Reports Due

FY26 Invoices and receiving reports are due to Payment Services.

Friday, September 4, PCard Expense Reports Due

All PCard expense reports must be completed by close of business. PCard expense reports should be submitted throughout August as purchases are made.

Friday, September 4, Travel Reports Due

FY26 Travel Reports and required documentation must be submitted and approved by the Travel Office.

Thursday, September 10, August 2026 Monthly Close

Banner FY26 Period 12 (August 2026) will be closed at the end of the day.

Friday, September 11, FY26 Roll to FY27

FY26 balances will be rolled to FY27. All financial systems will be unavailable through Monday, September 14, 2026. Cognos will be available and will reflect balances as of FY26 Period 12 (August 2026).

Friday, September 11, FY26 Transactions in Standard Systems

FY26 transactions can no longer be submitted through standard systems, e.g., FiTS, Contract AR, PO & Encumbrance Change Request, etc. Requests to record FY26 transactions must be emailed to Accounting Services at hscacc@ttuhsc.edu. Documentation explaining why the entry was not submitted prior to the deadline and clear justification indicating why the entry should be recorded in FY26 should be provided.

Friday, September 11, FY27 Transactions Posted to Grant FOP Available

FY27 expenses can now be posted to grant FOPs.

Friday, September 11, Pre-Certification Review Period Begins in ecrt

The Pre-Certification Review Period is a three-week period of time in the month following the end of the effort reporting period - Period of Performance, and before the Certification Period begins. The review period begins on the 11 day of the month after the accounting period has closed (on the 10 day).

The Fund Manager/Effort Coordinator and the PI can review compiled Effort Statements and enter any needed revisions in preparation for certifiers' reviews. Such reviews should be followed by the immediate processing of any changes, transfers, or appropriate adjustments. Please allow up to five days for a Labor Redistribution to process. Effort Certification and Reporting Technology (ecrt)

Wednesday, September 16, Fund Balances for FY26 Transaction Detail Due

FY26 Fund balance questions are due to Accounting Services at hscacc@ttuhsc.edu.

Wednesday, September 16, Alternate FOPs for Fund Balance Deficits Due

Alternate FOPs for fund balance deficits are due to Accounting Services at hscacc@ttuhsc.edu, unless directly contacted by an Accounting Services team member. Fund balance deficits will be covered on 9/18/2026.

Wednesday, September 30, Pre-Certification Review Period Ends in ecrt

The Pre-Certification Review Period is a three-week period of time in the month following the end of the effort reporting period - Period of Performance, and before the Certification Period begins. The review period begins on the 11 day of the month after the accounting period has closed (on the 10 day).

The Fund Manager/Effort Coordinator and the PI can review compiled Effort Statements and enter any needed revisions in preparation for certifiers' reviews. Such reviews should be followed by the immediate processing of any changes, transfers, or appropriate adjustments. Please allow up to five days for a Labor Redistribution to process. Effort Certification and Reporting Technology (ecrt)

October

Thursday, October 1, Certification Period Begins in ecrt

The Certification Period opens for Effort Certification and Reporting (ecrt). You will receive an email reminder if you have an effort to certify for the June 1, 2026 to August 31, 2026, Period of Performance. The Certification Period closes on Thursday, October 22, 2026. For more information, go to Effort Certification and Reporting Technology (ecrt).

Thursday, October 22, Certification Period Ends in ecrt

The Certification Period ends for Effort Certification and Reporting (ecrt). Principal Investigators and Certifiers who have not certified receive a final reminder to certify. All effort statements should be certified and processed. For more information, go to Effort Certification and Reporting Technology (ecrt).