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Purchasing Card

P-Card Announcement

Purchasing Card Training Module

JP Morgan Chase – Pathway Net

Pathway Net Training (PDF document)

Direct Pay - Food & Entertainment Substantiation/Processing

July 29, 2008 

New Purchasing Card Coordinator

Business Services is pleased to announce Jessica McGaha as the new Purchasing Card Coordinator effective Friday, August 1, 2008. Jessica has worked as the Purchasing Card Reviewer since January. Her experience will be a great asset to the PCard Coordinator position.

Michelle Ensminger has accepted a position with TTUHSC's Center for International and Multicultural Affairs. Her last day with the PCard office will be Thursday, July 31st.

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P-Card Update

August 6, 2008 

Statement Ending 08/05/08

Transactions 07/08/08 through 08/05/08

Transaction Adjustments or Reallocations for statement ending 08/05 will need to be processed in Pathway Net by 5:00pm, Friday, August 15th.

Please do not make any changes to the 08/05 statement in Pathway Net after the deadline.  The changes will not be reflected in the JPMorgan Chase download that Business Services will process on the following business day.

Reimbursements/Refunds on PCard Transactions

Reimbursements for purchasing card transactions (i.e. tax or personal expenses) as well as refunds from vendors in the form of a check should always be deposited through the Purchasing Card office.

A Departmental Deposit Information Sheet (DDIS) should be completed according to the guidelines provided in HSC OP 50.26, section 5. The DDIS is located at the Accounting Services website at the following link: http://www.fiscal.ttuhsc.edu/accounting/forms/

When completing the DDIS provide the account number the original transaction posted to as well as the Object and Sub-Object codes. Include a very clear description of the expenditure to be offset, including the bank statement date for the original purchase and the document number from the original purchase. The document number for a procurement card expenditure should begin with IV ACHC.

The checkbox which denotes the deposit line as a reimbursement of or a refund for a procurement card transaction MUST contain an “X”.

Completed DDIS forms as well as the cash and/or check for the reimbursement or refund should be sent to the attention of the Purchasing Card Coordinator, Michelle Ensminger, at Stop 6283.

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