Emburse Enterprise - Travel Basics

All Travel encumbrance and reimbursement processes are handled in Emburse Enterprise. This training will provide instructions for gaining access to the Emburse Enterprise system, information regarding vendor requirements for travel reimbursement, and a summary of the Travel report types and what processes each will manage.

Emburse Enterprise Access

TTUHSC employees can gain access to the system through:

Do not use the main Emburse Enterprise login page for access. Access is only granted via the SSO link that verifies an individual's eRaider credentials. If an employee is directed to the main Emburse Enterprise login page when using the SSO link provided, contact travel@ttuhsc.edu for assistance.

Emburse Enterprise Delegates

Delegates are employees who are authorized to access another individual's dashboard to create and submit reports on their behalf. Employees who will not be submitting their own travel reports must grant delegate rights to the appropriate individual in Emburse Enterprise.

Emburse Enterprise - How to Add a Delegate provides step-by-step instructions on adding a delegate in Emburse Enterprise.

Non-employees with valid vendor records are granted Emburse Enterprise dashboards for travel submissions, but will not be given access to the system. Travel reports for non-employees must be completed by an employee. For access to a non-employee's Emburse Enterprise dashboard, contact travel@ttuhsc.edu.

Valid Vendor Record Requirement

To create an encumbrance and/or issue reimbursement for an individual's travel expenses, the traveler must have a valid vendor record set up in Banner. The Emburse Enterprise system will not allow the submission of a Travel Pre-Approval Report or a Travel Expense Report without the necessary vendor record.

To request a new vendor setup, submit a Travel Vendor Request Form.

If the individual has a vendor record in place, but you receive a vendor record error in Emburse, contact travel@ttuhsc.edu for assistance.

Emburse Enterprise Travel Report Types

Travel Pre-Approval Report - This is the appropriate report type for trip encumbrances and BTA approval requests that should be submitted before trip occurrence. No reimbursements are issued with pre-approval reports.

Travel Expense Report - This is the appropriate report type for advance and post-travel reimbursement requests.

Emburse Enterprise Travel Training

All training documents for the new travel processes in Emburse Enterprise are located in the Travel Category of the Training Center.

For questions, contact Travel at travel@ttuhsc.edu.