Biomedical Equipment Maintenance/Repair Services

Service Initiation

  • Access the following website: www.spbs.com.
  • Click the Service Request box.
  • Select: Service Request for Repair, P.M., Initial Inspection, or Electrical Safety.

  • Click the Next>> button. Input all required contact information. Areas with “*” are required fields. In the PO# field, either input the PO# if available, or your department name.

  • Click the Submit button. SPBS will contact you at the number/e-mail provided within one hour.

Emergency Service Initiation

  • Call (806) 792-2696.
  • SPBS will require a Purchase Order Number (PO#) to be provided at some point before services are performed.

TechBuy Order Creation

  • The form to use for this requisition is the TTUHSC Non-Catalog Form (single transaction) or HSC Standing Order Form (multiple transactions)
    • Enter Supplier: select SPBS Inc. for the supplier:
    • The Distribution for this requisition must be set to a fax number or email address:
      • Click the check box after Check this box to customize order distribution information.
      • Ensure the check mark is beside the fax check box if the vendor prefers faxed orders.
      • Ensure the check mark is beside the email check box if the vendor prefers emailed orders.
        • Type in a preferred email address for distribution.
    • Purchase Category: select Other from the drop-down menu
    • Catalog No.: enter the Quote Number Provided on Vendor Quote.
    • Quantity: enter a quantity of 1.
    • Packaging (UOM): enter a 1 in the text box. Select LO - LOT for the UOM.
    • Unit Price: enter the Total Quoted Amount in the text box.
    • Product Description: enter Equipment Maintenance and Repair in the text box.
    • Specifications/Long Text: enter relevant equipment details.
    • If possible, include make, model, serial number, and asset number.
    • Shipping Information: click the radio button next to Shipping is Prepaid and Will Be Added to Invoice.
    • Other Information Prior Year PO Number: if applicable, enter the prior year's PO Number in the text box.
    • Available Actions: (top of form) from the drop-down menu select Add and Go to Cart, and click Go.
    • Shopping Cart – Draft Requisition will display on the active cart page. Click Proceed to Checkout.
    • Summary – Draft Requisition page will display:
      • Line and Header FOAP Summary: The account code should be 736701.
      • Internal Notes and Attachments: Click the add attachment link located under Internal Attachments. In the Attachment Details section, attach the quote/pricing documents. In the event that the cost is unknown at the time of order establishment, an estimate can be used and corrected following service inspection. Click Save.
      • Click the Submit Req button at the top right of the page.
  • Forms to be attached to the requisition:
    • A vendor quote indicating contract number or open market purchase, issued no more than 30 days before the issue date of the requisition.
    • Certificate of Insurance (with Worker Comp Covered).