Bottled Water

  • The form to use to establish and account for this requisition is the TTUHSC Standing Order Form.
    • Enter Supplier: select Vendor of choice for the supplier:
      • Click the supplier search link and enter the name of the Vendor of choice.
      • To choose a different fulfillment center, click select different fulfillment center.
      • If the name of the Vendor of choice does not appear in the supplier listing, enter manually and submit a PaymentWorks invite.
    • The Distribution for this requisition must be set to a fax number or email address:
      • Click the check box after Check this box to customize order distribution information.
      • Ensure the check mark is beside the fax check box if the vendor prefers faxed orders.
      • Ensure the check mark is beside the email check box if the vendor prefers emailed orders.
        • Type in a preferred email address for distribution.
    • Purchase Category: select Other from the drop-down menu.
    • Catalog No.: enter the account number the vendor has assigned you if service is already established.
    • Quantity: quantity will default to 1.
    • Packaging (UOM): enter a 1 in the text box. The UOM will default to EA - Each.
    • Unit Price: enter 1.00 in the text box.
    • Product Description: enter Bottled Water in the text box.
    • Ordering & Invoicing Instructions: describe how goods or services will be ordered and invoiced.
    • Shipping Information: click the radio button next to Shipping is Prepaid and Will Be Added to Invoice.
    • Prior Year PO Number: if applicable, enter the prior year's PO Number in the text box.
    • Available Actions: (top of form) from the drop-down menu select Add and Go to Cart, and click Go.
    • Shopping Cart - Draft Requisition will display on the active cart page. Click Proceed to Checkout.
    • Summary - Draft Requisition page will display:
      • Line and Header FOAP Summary: The account code should be 7L0300.
      • Click the Submit Req button at the top right of the page.
  • If equipment is also rented, you will need to add additional items to your cart. After entering the information for the first item, to add equipment rental, select Add to Cart and Return from the Available Actions drop-down menu. Prepare the form for the additional item identical to the one above with the exception of the Product Description.
    • In the Product Description, enter Equipment Rental.
  • Forms to be attached to the requisition:
    • None.
  • Payment of invoices (water only not rented equipment) are processed on Direct Pay Forms TTUHSC Water/Services and Coffee/Soft Drinks.