The form to use for this requisition is the TTUHSC Non-Catalog Form.
Enter Supplier: select Vendor of choice for the supplier:
Click the supplier search link and enter the name of the Vendor of choice.
To choose a different fulfillment center, click select different fulfillment center.
If the name of the Vendor of choice does not appear in the supplier listing, click enter manually and provide the requested information.
If the original application must accompany the check, the Distribution for this requisition must be customized to Manual:
Click the check box after Check this box to customize order distribution information.
Remove the check mark from the fax check box.
A check mark remains in the check box for Manual distribution.
Purchase Category: select Other from the drop-down menu.
Quantity: quantity will default to 1.
Packaging (UOM): enter a 1 in the text box. The UOM will default to EA - Each.
Unit Price: enter the amount shown on the fee schedule for the applicable transaction in the text box.
Product Description: enter the purpose of the transaction in the text box, for example: Noise Permit Fee.
Shipping Information: click the radio button next to Shipping is Prepaid and Will Be Added to Invoice.
Available Actions: (top of form) from the drop-down menu select Add and Go to Cart, and click Go.
Shopping Cart - Draft Requisition will display on the active cart page. Click Proceed to Checkout.
Summary - Draft Requisition page will display:
Line and Header FOAP Summary: The account code should be 721003.
If the permit is associated with an Official Function, enter 7L0403 for the Account code.
Local Funds only.
Internal Notes and Attachments: If the check is to be hand-delivered with the original permit application, enter the following statement. Click the Edit button. In the Internal Note text box, enter Mail check to [your name], STOP [xxxx]. Click Save. Click the add attachment link located under Internal Attachments. In the Attachment Details section, attach a copy of the completed permit application. Click Save.
Supplier/Line Item Details: click Edit (in the Line Item Details next to Ext. Price). In the Edit Line screen, click the Advanced Pay check box. Click Save.
Click the Submit Req button at the top right of the page.
Submit only one application per requisition.
Forms to be sent to Purchasing for processing:
A vendor quote issued no more than 30 days before the issue date of the requisition.
Contact
Finance Systems Management
Address:
3601 4th Street STOP 6209 | Lubbock, Texas 79430-6209
