The form to use for this requisition is the TechBuy Standing Order Form.
Enter Supplier:
If the supplier's complete record with the correct order distribution is not available click the pencil icon to select a different address.
If a supplier is not available or if the supplier's name or address changes, click the enter eanually link and complete all required fields.
If the name of the Vendor of choice does not appear in the supplier listing, click enter manually and provide the requested information.
Contract number is required on a quote for all contracted rentals or purchases.
The Distribution for this requisition must be sent to the vendor's fax or email address:
Click the check box after Check this box to customize order distribution information.
Ensure the check mark is beside the fax check box if the vendor prefers faxed orders.
Ensure the check mark is beside the email check box if the vendor prefers emailed orders.
Type in a preferred email address for distribution.
Purchase Category: select Other or Office Equipment/Supplies from the drop-down menu.
Catalog Number: enter the copier serial number if renewing or leave it blank for new rental/purchase.
Quantity: enter the total months of the rental/lease for the fiscal year.
Packaging (UOM): enter a 1 in the text box. UOM: select MON -Months.
Unit Price: enter cost per month in the text box.
Product Description: enter a description of the copier, model number, and accessories.
Specification long text field should include the number of allowable copies or cost per copy and cost for excess copies if any.
Ordering & Invoicing Instructions: enter the number of allowable copies and cost for overages.
Add an additional line item(s) for excess copies to cover any cost exceeding allowable copies:
Quantity: enter 1.
Packaging (UOM): enter a 1 (UOM): select LO - Lot.
Shipping Information: click the radio button next to Shipping is Prepaid and Will Be Added to Invoice.
Prior Year PO Number: if applicable, enter the prior year's PO Number in the text box.
Available Actions: (top of form) from the drop-down menu select Add and Go to Cart, and click Go.
Shopping Cart - Draft Requisition will display on the active cart page. Click Proceed to Checkout.
Summary - Draft Requisition page will display:
Ship To field must reference the location equipment is installed
Line and Header FOAP Summary: The account code should be 740651 for rental/lease or 733400 for a purchase price less than $5,000.00 or 737300 exceeding $5,000.00. The Account code for excess copies should be 740653.
Internal Notes and Attachments: Click the Edit button. In the Internal Note text box enter - the beginning and ending date of the lease period. Click Save. Click the add attachment link located under Internal Attachments. In the Attachment Details section, attach the quote/pricing verification forms and click Save.
Click the Submit Req button at the top right of the page.
Forms to be attached to the requisition:
A vendor quote issued no more than 30 days before the issue date of the requisition indicating a contract number, if applicable.
Contact
Finance Systems Management
Address:
3601 4th Street STOP 6209 | Lubbock, Texas 79430-6209
