If the supplier's complete record with the correct order distribution is not available, click to select a different address.
If the supplier is not available or if the supplier's name or address changed, click the enter manually link and complete all required fields.
Contract number is required on quote for all contracted purchases.
The Distribution for this requisition must be sent to the vendor's fax number or email address:
Click the check box after Check this box to customize order distribution information.
Ensure the check mark is beside the fax check box if the vendor prefers faxed orders.
Ensure the check mark is beside the email check box if the vendor prefers emailed orders.
Purchase Category: select Furniture from the drop-down menu.
Catalog No.: enter the Quote number provided by the vendor quote.
Quantity: quantity will default to 1.
Packaging (UOM): enter a 1 in the text box. Select LO - Lot for the UOM.
Unit Price: enter the total quoted amount in the text box.
Product Description: enter a description of furniture item(s) per quote in the text box.
Shipping Information: click the radio button next to Shipping is Prepaid and Will Be Added to Invoice.
Prior Year PO Number: if applicable, enter the prior year's PO Number in the text box.
Available Actions: (top of form) from the drop-down menu select Add and Go to Cart, and click Go.
Shopping Cart - Draft Requisition will display on the active cart page. Click Proceed to Checkout.
Summary - Draft Requisition page will display:
Line and Header FOAP Summary: The account code should be 733403.
Internal Notes and Attachments: Click the Edit button. In the Internal Note text box enter - Contract Name and Contract Number the pricing is based on if applicable. Click Save. Click the add attachment link located under Internal Attachments. In the Attachment Details section, attach the necessary quote/pricing verification forms. Click Save.
Click the Submit Req button at the top right of the page.
Forms to be attached to the requisition:
A vendor quote indicating contract number or open market purchase, issued no more than 30 days before the issue date of the requisition.
Contact
Finance Systems Management
Address:
3601 4th Street STOP 6209 | Lubbock, Texas 79430-6209
