Participant (non-employee) Travel

  • The form to use for this requisition is the TTUHSC Non-Catalog Form.
    • Enter Supplier: select Vendor of choice for the supplier:
      • Click the supplier search link and enter the name of the Vendor of choice.
      • To choose a different fulfillment center, click select different fulfillment center.
      • If the name of the Vendor of choice does not appear in the supplier listing, click enter manually and provide the requested information.
    • The Distribution for this requisition must be sent to a fax number or email address:
      • Click the check box after Check this box to customize order distribution information.
      • Ensure the check mark is beside the fax check box if the vendor prefers faxed orders.
      • Ensure the check mark is beside the email check box if the vendor prefers emailed orders.
        • Type in a preferred email address for distribution.
    • Purchase Category: select Other from the drop-down menu.
    • Quantity: quantity will default to 1.
    • Packaging (UOM): enter a 1 in the text box. Select LO - Lot for the UOM.
    • Unit Price: enter the expected total for the current FY in the text box.
    • Product Description: enter the purpose of the transaction in the text box.
    • Specifications/Long Text: enter a lengthier explanation of the expenses to be incurred in the text box.
    • Shipping Information: click the radio button next to Shipping is Prepaid and Will Be Added to Invoice.
    • Prior Year PO Number: if applicable, enter the prior year's PO Number in the text box.
    • Available Actions: (top of form) from the drop-down menu select Add and Go to Cart, and click Go.
    • Shopping Cart - Draft Requisition will display on the active cart page. Click Proceed to Checkout.
    • Summary - Draft Requisition page will display:
      • Line and Header FOAP Summary: the Account code should be 7L0800.
        • Local Funds only.
      • Internal Notes and Attachments: Click the Edit button. Click the add attachment link located under Internal Attachments. In the Attachment Details section, attach a copy of the fare or rate schedule of the vendor and a vendor quote issued no more than 30 days before the issue date of the requisition. Click Save.
      • Click the Submit Req button at the top right of the page.
  • Forms to be sent to Purchasing for processing:
    • A vendor quote issued no more than 30 days before the issue date of the requisition.
    • If the vendor is an individual - need an Independent Contractor Questionnaire (ICQ form).