Pediatric Rotation - Processing Fee

  • The form to use for this requisition is the TTUHSC Non-Catalog Form.
    • Enter Supplier: select Vendor of choice for the supplier:
      • Click the supplier search link and enter the name of the Vendor of choice.
      • To choose a different fulfillment center, click select different fulfillment center.
      • If the name of the Vendor of choice does not appear in the supplier listing, click enter manually and provide the requested information. An invitation will need to be sent through PaymentWorks.
    • The Distribution for this requisition must be customized to Manual:
      • Click the check box after Check this box to customize order distribution information.
      • Remove the check mark from the fax check box.
      • A check mark remains in the check box for Manual distribution.
    • Purchase Category: select Other from the drop-down menu.
    • Quantity: quantity will default to 1.
    • Packaging (UOM): enter a 1 in the text box. The UOM will default to EA - Each.
    • Unit Price: enter Total Quoted Amount in the text box.
    • Product Description: include the coverage dates in the text box, for example: Processing Fee Aug 1 - Aug 28, 2026.
    • Shipping Information: click the radio button next to Shipping is Prepaid and Will Be Added to Invoice.
    • Select the appropriate radio button next to the Independent Contractor Questionnaire. Most cases it will be ‘No.’
    • Available Actions: (top of form) from the drop-down menu select Add and Go to Cart, and click Go.
    • Shopping Cart - Draft Requisition will display on the active cart page. Click Proceed to Checkout.
    • Summary - Draft Requisition page will display:
      • Line and Header FOAP Summary: Use Account code 721000.
      • Internal Notes and Attachments: Internal Notes and Attachments: Click the Edit button. In the Internal Note text box enter Mail check to [your name], STOP [xxxx]. Click Save. Click the add attachment link located under Internal Attachments. In the Attachment Details section, attach:
        • A listing of the current, year, TTUHSC Adolescent Medicine Rotation Schedule.
        • A vendor quote issued no more than 30 days prior to the issue date of the requisition.
      • Supplier/Line Item Details: click Edit (in the Line Item Details next to Ext. Price). In the Edit Line screen, click the Advanced Pay check box. Click Save.
      • Click the Submit Req button at the top right of the page.
  • Submit with companion order Pediatric Rotation - Self Insurance.
    • Individual checks for the two types of Pediatric Rotation payments are required.
  • Forms to be sent to Purchasing for processing:
    • None.