If moving forward with an outside vendor, the form to use for this requisition is the TTUHSC Non-Catalog Form or TTUHSC Standing Order Form.
Enter Supplier: select Vendor of choice for the supplier:
Click the supplier search link and enter the name of the Vendor of choice.
To choose a different fulfillment center, click select different fulfillment center.
If the name of the Vendor of choice does not appear in the supplier listing, click enter manually and provide the requested information. An invitation will need to be sent through PaymentWorks.
The Distribution for this requisition must be sent to a fax number or email address:
Click the check box after Check this box to customize order distribution information.
Ensure the check mark is in the check box beside the fax number if the vendor prefers faxed orders.
Ensure the check mark is in the check box beside the email address if the vendor prefers emailed orders.
Type in preferred email address for distribution.
Purchase Category: select Printing from the drop-down menu.
Quantity: quantity will default to 1.
Packaging (UOM): enter a 1 in the text box. UOM: select LO - Lot.
Unit Price: enter the quoted amount in the text box.
Product Description: enter the purpose of the transaction.
Specifications/Long Text: enter a lengthier explanation of the expenses to be incurred.
Shipping Information: click the radio button next to Shipping is Prepaid and Will Be Added to Invoice.
Prior Year PO Number: if applicable, enter the prior year PO number in the text box.
Select appropriate radio button next to the Independent Contractor Questionnaire. Most cases it will be ‘No.’
Select appropriate radio button next to Will TTUHSC Logos or Graphics be used. Selecting ‘Yes’ will allow requisition to route to Branding Review (Marketing).
Repeat process if additional line items are required.
Select Add to Cart and Return from the Available Actions drop-down menu.
Available Actions: (top of form) from the drop-down menu select Add and Go to Cart, and click Go.
Shopping Cart - Draft Requisition will display in the active cart page. Click Proceed to Checkout.
Summary - Draft Requisition page will display:
Line and Header FOAP Summary: Use Account Code 727300.
Internal Notes and Attachments: click the add attachment link located under Internal Attachments. In the Attachment Details section, attach a vendor quote issued no more than 30 days prior to the issue date of the requisition and click Save.
Click the Submit Req button at the top right of the page.
Forms to be sent to Purchasing for processing:
A vendor quote issued no more than 30 days prior to the issue date of the requisition. If using a TTUHSC contracted vendor, make sure contract number is listed.
Mock-up, or proof, of TTUHSC graphics from vendor.
Please consider:
Approval of artwork does take time. Artwork may need revision if it does not meet guidelines set by Communications and Marketing.
Providing an estimated date for items to be in-hand.
Contact
Finance Systems Management
Address:
3601 4th Street STOP 6209 | Lubbock, Texas 79430-6209
