If moving forward with an outside vendor, the form to use for this requisition is the TTUHSC Non-Catalog Form.
Enter Supplier: select Vendor of choice for the supplier:
Click the supplier search link and enter the name of the Vendor of choice.
To choose a different fulfillment center, click select different fulfillment center.
If the name of the Vendor of choice does not appear in the supplier listing, click enter manually and provide the requested information. An invitation will need to be sent through PaymentWorks.
The Distribution for this requisition must be sent to a fax number or email address:
Click the check box after Check this box to customize order distribution information.
Ensure the check mark is beside the fax check box if the vendor prefers faxed orders.
Ensure the check mark is beside the email check box if the vendor prefers emailed orders.
Type in preferred email address for distribution.
Purchase Category: select Other from the drop-down menu.
Catalog No.: enter the catalog number/SKU of the product as shown on the vendor's quote.
Quantity: enter the quantity being purchased.
Packaging (UOM): enter a quantity indicating how the item is packaged in the text box. Select EA - Each for the UOM.
Unit Price: enter the amount of the item in the text box.
Product Description: enter the purpose of the expense in the text box, such as Glass Gift Set.
Specifications/Long Text: identify the purpose of the promotion and who the recipients of the items will be (Employees, Non-Employees, Students, etc.).
Shipping Information: click the radio button next to Shipping is Prepaid and Will Be Added to Invoice.
Prior Year PO Number: if applicable, enter the prior year PO Number in the text box.
Select appropriate radio button next to Independent Contractor Questionnaire. Most cases it will be ‘No.’
Select appropriate radio button next to Will TTUHSC Logos or Graphics be used. Selecting ‘Yes’ will allow requisition to route to Branding Review (Marketing).
Repeat process if additional line items are required.
Select Add to Cart and Return from the Available Actions drop-down menu.
Available Actions: (top of form) from the drop-down menu select Add and Go to Cart, and click Go.
Shopping Cart - Draft Requisition will display in the active cart page. Click Proceed to Checkout.
Summary - Draft Requisition page will display:
Line and Header FOAP Summary:
Use Account Code 730900 (Promotional Items).
Use Account Code 721101 or 721102 (Awards, Prizes, and Gifts).
Use Account Code 721103 or 721104 (Retirement Gift).
Promotional Items cannot be purchased with State/Federal funds.
Internal Notes and Attachments: Click the add attachment link located under Internal Attachments. In the Attachment Details section, attach the vendor's quote. Click Save.
Click the Submit Req button at the top right of the page.
Forms to be attached to the requisition:
A vendor quote indicating contract number or open market purchase, issued no more than 30 days prior to the issue date of the requisition.
Mock-up or proof of TTUHSC graphics from vendor.
For items that are being given as award, prize, or gift:
