Property Taxes

  • The form to use for this requisition is the TTUHSC Non-Catalog Form.
    • Enter Supplier: select Vendor of choice for the supplier:
      • Click the supplier search link and enter the name of the Vendor of choice.
      • To choose a different fulfillment center, click select different fulfillment center.
      • If the name of the Vendor of choice does not appear in the supplier listing, click enter manually and provide the requested information.
    • The Distribution for this requisition must be customized to Manual:
      • Click the check box after Check this box to customize order distribution information.
      • Remove the check mark from the fax check box.
      • A check mark remains in the check box for Manual distribution.
    • Purchase Category: select Other from the drop-down menu.
    • Quantity: quantity will default to 1.
    • Packaging (UOM): enter a 1 in the text box. The UOM will default to EA - Each.
    • Unit Price: enter the amount due on the statement(s) in the text box.
    • Product Description: include the Account number, such as: Property Taxes #N12345678.
    • Specifications/Long Text: enter a lengthier explanation of the expenses to be incurred.
    • Shipping Information: click the radio button next to Shipping is Prepaid and Will Be Added to Invoice.
    • Prior Year PO Number: if applicable, enter the prior year's PO Number in the text box.
    • If more than one statement is paid by this requisition, you will need to prepare a second HSC Non-Catalog Form. After completing the information for the first item, select Add to Cart and Return from the Available Actions drop-down menu. Prepare the form for the next statement identical to the one above with the following exceptions:
      • Unit Price: enter the amount specified on the additional statement in the text box.
      • Product Description: enter the appropriate Account number.
    • Available Actions: (top of form) from the drop-down menu select Add and Go to Cart, and click Go.
    • Shopping Cart - Draft Requisition will display on the active cart page. Click Proceed to Checkout.
    • Summary - Draft Requisition page will display:
      • Line and Header FOAP Summary: ensure the Account code is 7L1000.
      • Internal Notes and Attachments: Click the Edit button. In the Internal Note text box, enter Mail check to [your name], STOP [xxxx]. Click Save. Click the add attachment link located under Internal Attachments. In the Attachment Details section, attach Statements/Invoices being paid by this requisition and click Save.
      • Supplier/Line Item Details: click Edit (in the Line Item Details next to Ext. Price). In the Edit Line screen, click the Advanced Pay check box for each line item on the requisition. Click Save.
      • Click the Submit Req button at the top right of the page.
  • Forms to be sent to Purchasing for processing:
    • None.