Rental of Booth Space

  • The form to use for this requisition is the TechBuy Non-Catalog Form.
    • Select TechBuy Non-Catalog Form:
      • Enter Supplier.
      • If the supplier's complete record with the correct order distribution is not available, click the pencil icon to select a different address.
      • If the supplier is not available or if the supplier's name or address has changed, click the enter manually link and complete all required fields.
    • The Distribution for this requisition must be sent to the vendor's fax or email address:
      • Click the check box after Check this box to customize order distribution information.
      • Ensure the check mark is beside the fax check box if the vendor prefers faxed orders.
      • Ensure check mark is beside the email check box if the vendor prefers emailed orders along with the email address of the vendor.
    • Purchase Category: select Other from the drop-down menu.
    • Quantity: quantity will default to 1.
    • Packaging (UOM): enter a 1 in the text box. The UOM will default to EA - Each.
    • Unit Price: enter the amount of the rental fee in the text box.
    • Product Description: enter the purpose of the expense in the text box, for example: Booth Rental at Job Fair.
    • Shipping Information: click the radio button next to Shipping is Prepaid and Will Be Added to Invoice.
    • Prior Year PO Number: if applicable, enter the prior year's PO Number in the text box.
    • Available Actions: (top of form) from the drop-down menu select Add and Go to Cart and click Go.
    • Shopping Cart - Draft Requisition will display on the active cart page. Click Proceed to Checkout.
    • Summary - Draft Requisition page will display:
      • Line and Header FOAP Summary: ensure the Account code is 747020.
        • Out-of-state booth rentals cannot be on State funds.
      • Internal Notes and Attachments: click the add attachment link located under Internal Attachments. In the Attachment Details section, attach the quote/registration form for the event and click Save.
      • Supplier/Line Item Details: click Edit (in the Line-Item Details next to Ext. Price). In the Edit Line screen, click the Advanced Pay check box. Click Save.
      • Click the Submit Req button at the top right of the page.
  • Forms to be attached to the requisition:
    • The vendor quote/registration form for the event.