Temporary Employee Agencies

  • The form to use for this requisition is the TTUHSC Standing Order Form.
    • Enter Supplier: select Vendor of choice for the supplier:
      • Click the supplier search link and enter the name of the Vendor of choice.
      • To choose a different fulfillment center, click select different fulfillment center.
      • If the name of the Vendor of choice does not appear in the supplier listing, click enter manually and provide the requested information.
    • The Distribution for this requisition should be sent to a fax number or email address:
      • Click the check box after Check this box to customize order distribution information.
      • Ensure the check mark is beside the fax check box if the vendor prefers faxed orders.
      • Ensure the check mark is beside the email check box if the vendor prefers emailed orders.
        • Type in a preferred email address for distribution.
    • Purchase Category: select Temporary Serv Nonprofessional from the drop-down menu.
    • Quantity: enter a quantity of 1.
    • Packaging (UOM): enter a 1 in the text box. UOM: select LO - Lot.
    • Unit Price: enter the expected total for the current FY in the text box.
    • Product Description: enter a brief description of the reason for the expense in the text box.
    • Additional Information/Itemization of Expenses: enter a lengthier explanation of the expenses to be incurred.
    • Shipping Information: click the radio button next to Shipping is Prepaid and Will Be Added to Invoice.
    • Prior Year PO Number: if applicable, enter the prior year's PO Number in the text box.
    • If Drug Testing or Background Checks are being paid by this requisition, you will need to prepare a second TTUHSC Standing Order Form. If Drug Testing and Background Checks are also being paid by this requisition, you will need to prepare an additional TTUHSC Standing Order Form for each expense (total of three forms). After completing the information for the first item, select Add to Cart and Return from the Available Actions drop-down menu. Prepare the form for the additional item(s) identical to the one above with the following exceptions:
      • Unit Price: enter the amount specified on the vendor quote in the text box.
      • Product Description: enter Drug Testing and/or Background Check.
    • Available Actions: (top of form) from the drop-down menu select Add and Go to Cart, and click Go.
    • Shopping Cart - Draft Requisition will display on the active cart page. Click Proceed to Checkout.
    • Summary - Draft Requisition page will display:
      • Line and Header FOAP Summary: The Account code should be 727400.
      • Internal Notes and Attachments: Click the Edit button. In the Internal Note text box, enter the Contract Name and Contract Number the pricing is based on. Click Save. Click the add attachment link located under Internal Attachments. In the Attachment Details section, attach the necessary quote/pricing verification forms.
      • Click the Submit Req button at the top right of the page.
  • If Drug Testing and Background Checks are shown on the quote, the Account code for that line item should also be 727400.
  • Forms to be attached to the requisition:
    • A vendor quote issued no more than 30 days before the issue date of the requisition.