Water RO System

  • The form to use for this requisition is the TTUHSC Standing Order Form.
    • Enter Supplier: select Vendor of choice for the supplier:
      • Click the supplier search link and enter the name of the Vendor of choice.
      • To choose a different fulfillment center, click select different fulfillment center.
      • If the name of the Vendor of choice does not appear in the supplier listing, click enter manually and provide the requested information. An invitation will need to be sent through PaymentWorks.
    • The Distribution for this requisition must be sent to a fax number or email address:
      • Click the check box after Check this box to customize order distribution information.
      • Ensure the check mark is beside the fax check box if the vendor prefers faxed orders.
      • Ensure the check mark is beside the email check box if the vendor prefers emailed orders.
        • Type in a preferred email address for distribution.
    • Purchase Category: select Other from the drop-down menu.
    • Catalog No.: enter the departmental name receiving service, such as: Cardiology Clinic.
    • Quantity: enter a quantity equal to the number of months being covered by this requisition.
    • Packaging (UOM): enter a 1 in the text box. UOM: select MON - Months.
    • Unit Price: enter a unit price representing the monthly charges for the equipment in the text box.
    • Product Description: enter RO Water Equipment Rental in the text box.
    • Shipping Information: click the radio button next to Shipping is Prepaid and Will Be Added to Invoice.
    • Prior Year PO Number: if applicable, enter the prior year's PO Number in the text box.
    • Available Actions: (top of form) from the drop-down menu select Add and Go to Cart, and click Go.
    • Shopping Cart - Draft Requisition will display on the active cart page. Click Proceed to Checkout.
    • Summary - Draft Requisition page will display:
      • Line and Header FOAP Summary: use Account code 7L0300.
      • Internal Notes and Attachments: Click the add attachment link located under Internal Attachments. In the Attachment Details section, attach the necessary quote/pricing verification forms.
      • Supplier/Line Item Details: click Edit (in the Line Item Details next to Ext. Price). In the Edit Line screen, click the Recurring Payment check box. Click Save.
      • Click the Submit Req button at the top right of the page.
  • Forms to be attached to the requisition:
    • A vendor quote issued no more than 30 days before the issue date of the requisition.
    • Certificate of Insurance showing Commercial General, Automobile, and Workers Compensation & Employers Liability.