Annual Property Certification Checklist

Use this checklist as a guide to complete all steps in the annual certification process. The Property Inventory Help document provides additional information on how to process updates in the Property Inventory System.

• Verify/Update Asset Condition
• Verify/Update Building & Room Location.
• Verify/Update Serial Number.
• Verify Description, Manufacturer & Model.
• Verify that Items Missing Information Report is blank. The system will not allow you to submit the Annual Inventory Certification with assets on the Items Missing Information report.
• Initiate a Removal/Status Change Request in the Property Inventory System for Stolen or Missing equipment and verify that the items are included on the appropriate Missing or Stolen Report.
• Verify that Pending Transfers-In have been accepted by Custodian/Delegate.
• Verify that Pending Transfers-Out have been approved by the receiving department Custodian/Delegate.
• Verify Items used as Trade-In have been removed from your inventory.
• Verify that all items on your inventory listing have been scanned and a green bar code icon appears just below the note icon for the asset.
• Verify an Offsite Property Removal/Status Change Request has been completed for all items that are temporarily removed from the department and that reports indicate the items as Offsite.
• Submit a Request to Add Property to Departmental Inventory form for assets not listed on your Inventory.
• Verify that all requested changes are correctly reflected in the Property Inventory System.
• Submit Property Inventory for Certification.
• Approve/Certify Property Inventory.

Policy questions regarding the Annual Certification process can be directed to Property Management at PropertyManagement@ttuhsc.edu.

Training questions about the Annual Certification process can be directed to Finance Systems Management at fsm@ttuhsc.edu.