Uniforms - Work Safety Shoes

Note: A Departmental Uniform Policy is required for this transaction type. Contact Purchasing for policy requirements available from TechBuy Forms and Resources.

  • The form to use for this requisition is the TTUHSC Standing Order Form or TTUHSC Non-Catalog Form.
    • Enter Supplier: select Vendor of choice for the supplier:
      • Click the supplier search link and enter the name of the Vendor of choice.
      • To choose a different fulfillment center, click select different fulfillment center.
      • If the name of the Vendor of choice does not appear in the supplier listing, click enter manually and provide the requested information. An invitation will need to be sent through PaymentWorks.
    • The Distribution for this requisition must be sent to a fax number or email address:
      • Click the check box after Check this box to customize order distribution information.
      • Ensure the check mark is beside the fax check box if the vendor prefers faxed orders.
      • Ensure the check mark is beside the email check box if the vendor prefers emailed orders.
        • Type in preferred email address for distribution.
    • Purchase Category: select Other from the drop-down menu.
    • Catalog No.: enter the catalog number/SKU of the product as shown on the vendor's quote.
    • Quantity: enter the quantity being purchased.
    • Packaging (UOM): enter a quantity indicating how the item is packaged in the text box. Select EA - Each for UOM.
    • Unit Price: enter the amount of the item in the text box.
    • Product Description: enter the purpose of the expense in the text box, such as Work Safety Shoes for John Doe.
    • Specifications/Long Text: enter additional information about the product.
    • Shipping Information: click the radio button next to Shipping is Prepaid and Will Be Added to Invoice.
    • For Non-Catalog Purchase form:
      • Select appropriate radio button next to Independent Contractor Questionnaire. Most cases, it will be 'No.'
    • Prior Year PO Number: the prior year PO Number is required for Standing Order.
    • If additional expenses are being paid by this requisition, you will need to prepare additional HSC Non-Catalog Form(s). After completing the information for the first item, select Add to Cart and Return from the Available Actions drop-down menu. Prepare the form(s) for the additional expense(s) identical to the one above with the following exceptions:
      • Product Description: enter additional purchases, if applicable.
      • Include a line item for Shipping if it is shown separately on the quote.
    • Available Actions: (top of form) from the drop-down menu select Add and Go to Cart, and click Go.
    • Shopping Cart - Draft Requisition will display in the active cart page. Click Proceed to Checkout.
    • Summary - Draft Requisition page will display:
      • Line and Header FOAP Summary: Use Account Code 737450.
      • Internal Notes and Attachments: Click the add attachment link located under Internal Attachments. In the Attachment Details section, attach:
        • The vendor's quote.
        • Copy of Departmental Uniform Policy.
      • Click Save.
      • Click the Submit Req button at the top right of the page.
    • Forms to be attached to the requisition: