Surplus Donations

All TTUHSC equipment is state property, which means we must follow Texas law when disposing of it. Items that are no longer needed fall into two categories:

  • Surplus - still usable, but no longer needed
  • Salvage - damaged, worn out, or no longer usable for its original purpose

When a department no longer needs a piece of equipment, inventoried with a tag or not, the department must use the item as a trade-in for a new piece of equipment or declare the property as surplus or salvage.

Donations

The law places limits on what can be donated. TTUHSC must protect the value of state property. We can donate items only in specific situations primarily when the item has no resale value or when the law specifically allows a transfer. These rules ensure that state resources are handled responsibly and consistently across all agencies and institutions.

What TTUHSC Surplus can do:

  • Transfer items to public schools (including school related nonprofits), sometimes at no cost
  • Donate items with no resale value to assistance organizations
  • Donate old computer equipment to rural hospitals

What TTUHSC Surplus cannot do:

  • Give away equipment that still has resale value. If an item can be sold, state law requires us to sell it rather than donate it.

Departments seeking to donate an item need to send an email to GeneralServices@ttuhsc.edu for evaluation and include the following information:

  • PO number associated with the item (if applicable)
  • Original FOAP used to purchase the item
  • PTag number associated with the item (if applicable)
  • If the item contains any kind of software or electronic storage device
  • If the item was purchased on a grant
  • Who or what organization the item will be donated to
  • An indication as to how this item qualifies for donation.

Departments seeking to purchase new items to be donated to another entity, or to be used somewhere other than a TTUHSC location and/or by staff not employed by TTUHSC, need to contact Purchasing@ttuhsc.edu. The request will be reviewed to ensure compliance with applicable state laws on donations and reporting.

For more information see HSC OP: 63.11, Disposal of Surplus, Obsolete, or Uneconomically Repairable Inventory.